Medical Secretary Respiratory Medicine- B4

6 days ago

Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

Senior Medical Secretary - Respiratory

Administrative and Clerical Band 4 (37.5 hrs)

Applications are invited from hard working and motivated individuals to provide a high quality medical secretarial and administrative service working as part of the medical secretarial team within the Respiratory Department. You will be based at the Queen Elizabeth Hospital Gateshead.

You should have previous medical secretarial experience, preferably within an acute medical setting and have knowledge of a full range of secretarial procedures, a working knowledge of a variety of software programmes and RSA/OCR Level 3 typing/audio/word processing or equivalent level of experience. You need to have a good understanding of medical terms

Excellent written and verbal communication skills are essential together with excellent organisational and planning skills. You should be proficient in the use of Windows, Microsoft Word. A working knowledge of Careflow is also desirable.

The post holder will be expected to manage their own workload and will be required to use a significant amount of initiative and discretion in the discharge of all duties, handling queries/enquiries efficiently and professionally.

Duties will include typing clinical letters for the team using digital dictation (Winscribe), booking and sending out appointment letters, handling case notes, requesting orphan data filing, managing waiting lists and co-ordinating admission dates. Accessing and entering data into a number of different computer systems is also a key part of the role such as Carflow, ICE, Filefast and Bluespier.

Informal enquiries welcomed by Angela Corbett (0191) 4452249 or Alison Conaghan Tel (0191) 445 3826.

Gateshead Health NHS Foundation Trust operates a “No-Smoking Policy”

Based in the North East of England we provide a range of hospital and community health services from our leading facilities including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.

Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.

As a group we employ around 4,200 staff and currently provide 600 hospital beds across Gateshead. Our primary focus is on providing excellent general health services to our local community complemented by key specialist areas including Gynaecology, maternity, palliative care and old age psychiatry.

Alongside a full range of local hospital services, we provide breast screening services for Gateshead, South Tyneside, Sunderland and parts of Durham - and we are the North Eastern hub for the National Bowel Cancer and AAA Screening Programmes, covering a population of around seven million people.
- Overall responsibility for providing an efficient administrative support service to clinicians to meet internal and external standards/performance indicators
- Line Management responsibility for staff in department/group or departmental process e.g. sickness absence (return to work interviews), appraisal, recruitment & selection, annual leave cover, Standing Operating Procedures, technological changes and MDT management/Virtual clinics.
- Provides support to identified clinicians: managing diaries; support with software systems, organising meetings, rotas, leave & associated cover, teaching, training, performance and induction activities.
- Investigate and collate information for DATIX incidents/complaints as required by clinicians or service management.
- Oversee patient pathway (RTT, Diagnostics and Cancer) progress for nominated clinicians; calculating referral to treatment dates, monitoring progress and following up activity (e.g. investigations), liaising with Waiting List team as required, arranging inter provider referral & transfer of information and investigating potential breaches identified by the Waiting List Manager.
- Oversee the smooth running of nominated clinics; managing and maximising capacity, cancellations & rescheduling, arranging additional clinics and urgent patient appointments (< 1 week) within patient pathway requirements and Service Level Agreements.
- Main point of contact for patient and third parties (e.g. other clinicians, GP, police, social care, legal) to resolve queries, respond to requests for information or notify third party of information as required by clinicians.
- Provide information to assist performance reporting and resolution of queries or complaints (e.g. DATIX) as required.
- To provide a service for the transcription and typing of communications, reports and correspondence in line with trust contracted timescales across the relevant service line through appropriate prioritisation delegation and supervision.
- To monitor expenditure for a delegated budget from the relevant Administration Manager e.g. stationery and timesheets.

  • Medical Secretary

    2 weeks ago

    Gateshead, Gateshead, United Kingdom Gateshead Health Full time

    Seeking a highly motivated and experienced Medical Secretary to provide exceptional administrative support to clinicians in our Respiratory Medicine department at Gateshead Health.Main Responsibilities:Deliver an efficient and professional administrative service, ensuring timely completion of tasks and meeting internal and external standards.Provide line...

  • Medical Secretary Respiratory

    6 months ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Medical Secretary Respiratory (Full-Time Permanent) Applications are invited from hard working and organised individuals to provide a high quality secretarial and administrative service based within the Respiratory Department within the Medicine Business Unit. You will be based at the Queen Elizabeth Hospital. You should have previous...

  • Medical Secretary Respiratory

    7 months ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Medical Secretary (Band 3) - Part-Time - 18.75 hours per week - Permanent Applications are invited from hard working and organised individuals to provide a high quality secretarial and administrative service based within the Respiratory department at the Queen Elizabeth Hospital. You should have previous secretarial/administrative experience, preferably...

  • Medical Secretary Respiratory Medicine

    7 months ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Senior Medical Secretary - Respiratory Administrative and Clerical Band 4 (30 hours) Applications are invited from hard working and motivated individuals to provide a high quality medical secretarial and administrative service working as part of the medical secretarial team within the Respiratory Department. You will be based at the Queen Elizabeth...

  • Respiratory Medicine Secretary

    5 days ago

    Gateshead, Gateshead, United Kingdom Gateshead Health Full time

    Gateshead Health is looking for a skilled Medical Support Officer to join our Respiratory Department at the Queen Elizabeth Hospital Gateshead. This is a Band 4 role, working 37.5 hours per week, with an estimated salary range of £24,907-£30,451 per annum.The successful candidate will be responsible for providing administrative support to clinicians, line...

  • Respiratory Medicine Expert

    3 weeks ago

    Gateshead, Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Job DescriptionWe are looking for a highly skilled Respiratory Medicine Expert to join our team at Gateshead Health NHS Foundation Trust. The successful candidate will be responsible for providing comprehensive support to the Respiratory Physiology Department, including performing and interpreting various tests and procedures.This role offers an excellent...

  • Medical Secretary Role

    3 weeks ago

    Gateshead, Gateshead, United Kingdom NHS Full time

    We are seeking an experienced Medical Secretary to join our Respiratory Department at the Queen Elizabeth Hospital in Gateshead. This is a Band 4 role, working 37.5 hours per week.About the JobThis position requires strong administrative and clerical skills, with a focus on providing high-quality medical secretarial support to clinicians within the...

  • Gastroenterology Medical Secretary

    7 months ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    GATESHEADHEALTH NHS FOUNDATION TRUST S I T U A T I O N S V A C A N T “Working Towards Equal Opportunities” Division of Medical Services Senior Medical Secretary - Gastroenterology Administrative and Clerical Band 4 (20 hrs) Applications are invited from hard working and motivated individuals to provide a high quality medical secretarial and...

  • Medical Secretary Diabetic Medicine

    7 months ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Senior Medical Secretary - Diabetic Medicine Administrative and Clerical Band 4 (32 hrs) Applications are invited from hard working and motivated individuals to provide a high quality medical secretarial and administrative service working as part of the medical secretarial team within the Diabetes Department. You will be based at the Queen Elizabeth...

  • Respiratory Department Secretary

    3 weeks ago

    Gateshead, Gateshead, United Kingdom Gateshead Health Full time

    About the RoleWe are seeking an experienced Medical Secretary to join our team at Gateshead Health. As a key member of our respiratory department, you will provide administrative support to clinicians, ensuring the smooth operation of our services. This is a fantastic opportunity to work in a dynamic environment and contribute to delivering high-quality...

  • Medical Secretary Clinical Hematology

    7 months ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Senior Medical Secretary - Clinical Haematology. Administrative and Clerical Band 4 (18.75 hrs) Applications are invited from hard working and motivated individuals to provide a high quality medical secretarial and administrative service working as part of the medical secretarial team within the Clinical Hematology Department. You will be based at the...

  • Accident & Emergency Medical Secretary - B4

    2 days ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    GATESHEADHEALTH NHS FOUNDATION TRUST S I T U A T I O N S V A C A N T “Working Towards Equal Opportunities” Division of Medical Services Senior Medical Secretary - Accident and Emergency Administrative and Clerical Band 4 (18.75 hrs) £23,949 - £26,282 per annum pro rata Applications are invited from hard working and motivated individuals to...

  • Medical Secretary Role

    2 weeks ago

    Gateshead, Gateshead, United Kingdom NHS Full time

    Job OpportunityThe Respiratory Department at the Queen Elizabeth Hospital in Gateshead is seeking an experienced Medical Secretary to join their team. This is a challenging yet rewarding role that requires strong administrative skills and attention to detail.About the JobIn this role, you will be responsible for providing administrative support to clinicians...

  • Medical Secretary Cardiology

    5 hours ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Medical Secretary - Part-Time - 22.5 hours per week - Permanent** Applications are invited from hard working and organised individuals to provide a high quality secretarial and administrative service based within the Cardiology Department within the Medicine Business Unit. You will be based at the Queen Elizabeth Hospital.

  • Medical Secretary Team Lead

    3 weeks ago

    Gateshead, Gateshead, United Kingdom Gateshead Health Full time

    Job OverviewGateshead Health is seeking an experienced Medical Secretary to join our Respiratory Department. As a key member of our team, you will provide administrative support to clinicians, ensuring the smooth operation of our services. This is a fantastic opportunity to work in a dynamic environment and contribute to delivering high-quality patient...

  • Respiratory Care Manager

    3 weeks ago

    Gateshead, Gateshead, United Kingdom NHS Full time

    Join Our Team of Healthcare ProfessionalsWe are seeking a motivated and experienced Respiratory Care Manager to lead our Respiratory Physiology Department in Gateshead, North East England.Job DescriptionIn this key leadership role, you will be responsible for overseeing the delivery of high-quality respiratory care services to patients. Your primary...

  • Locum Respiratory Consultant

    6 months ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Applications are invited for consultants with a special interest in respiratory medicine to join an existing team at the Queen Elizabeth Hospital. We will consider full time or part time posts. The DCC work will include the assessment and management of patients with a range of respiratory disease within in-patient and out-patient settings, general medical on...

  • Medical Secretary Accident and Emergency

    7 months ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Medical Secretary Full Time 37.5 hours per week - Permanent Applications are invited from hard working and organised individuals to provide a high quality secretarial and administrative service based within the Accident and Emergency Department within the Medicine Business Unit. You will be based at the Queen Elizabeth Hospital. You should have previous...

  • Medical Secretary

    6 hours ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Medical Secretary - Full Time - 37.5 hours per week - Permanent Applications are invited from hard working and organised individuals to provide a high quality secretarial and administrative service based within Pathology. You will be based at the Queen Elizabeth Hospital. You should have previous secretarial/administrative experience, preferably within an...

  • Medical Secretary

    3 days ago

    Gateshead, United Kingdom Gateshead Health NHS Foundation Trust Full time

    Applications are invited from hard working and organised individuals to provide a high quality secretarial and administrative service based within the Anaesthetic, Critical Care and Pain Management Department within the surgical Business Unit based at the Queen Elizabeth Hospital. You should have previous secretarial/administrative experience, preferably...