Executive Assistant

2 weeks ago


Reading, United Kingdom BMI Group Full time

**Empower, Connect, Evolve, **and** Inspire - **these are the values that drive us and make **BMI **a company where you can thrive and grow.

**Role Purpose**

To provide senior administrative support to two executives and their leadership teams within the BMI Group, which includes but not limited to, diary management, correspondence, matters related to the Executive and their direct reports and other duties as required by the business.

**Key Tasks**
- Extensive calendar and diary management for the Executive Leadership Team, (ELT) across time zones.
- Organise, coordinate and schedule meetings taking into consideration various time zones and levels of priority for the ELT and direct reports.
- Book complex business travel itineraries, including flights, transportation, and accommodation for the ELT using KDS online platform and VIP phone service provided
- Process regular expenses,invoices and purchase orders using SAP.
- Maintain office correspondence using Google Suite, drafting routine electronic correspondence, and maintaining social media presence.
- Schedule senior level meetings, arranging meeting agendas, presentations
- Manage Purchase Orders (POs) on behalf of the ELT, communicating with accounts payable and procurement team to process invoices in SAP.
- Support HR with onboarding plans for direct reports of the ELT.
- Process expenses for relevant ELT members using concur.
- A career with _BMI Group_ is more than just a job. We help you to find work you enjoy, to use your skills, and support you to become the best you can be._
- Working together we can achieve great things. Come and join us._


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