Executive Personal Assistant

7 days ago


Preston, United Kingdom Sapphire Utility Solutions Full time

We are looking for an Experienced PA to Support the Managing Director to assist with the smooth operation of the Chief Executive’s office, all duties to be undertaken demonstrating the ability to be exceptionally well organised and to work under own initiative.

Your responsibilities will include:

- Diary management, including the organisation of internal and external meetings;
- Travel arrangements;
- Dealing with written and verbal queries in a clear and concise manner, responding

appropriately;
- Screening telephone calls, enquiries and handling them if they do not need to be passed

on in a professional manner;

findings in an easily digestible form;
- Taking notes of meetings;
- Preparing presentations using Excel, Word and PowerPoint including the presentation of

graphical information;
- Liaising with other employees and/or clients;
- Project and event coordination
- Prepare regular letters and reports as detailed by the Managing Director;
- Co-ordination of group activities when required;
- Preparation, collation and circulation of Board reports / packs;
- Devising and maintaining office systems to deal efficiently with paper flow; and the

organisation and storage of paperwork, documents and computerised information.

You must have:

- Innovative approach to solving problems;
- Well developed interpersonal and organisational skills;
- Ability to produce work to a high standard and to strict timelines;
- Activity planning and prioritisation;
- Influencing and negotiating;
- Good verbal and numerical reasoning skills;
- Excellent organisational and interpersonal skills;
**QUALIFICATIONS AND EXPERIENCE**
- Proven work experience as a Personal Assistant
- PC skills, as a minimum able to use Word and excel
- Knowledge of office management systems and procedures
Monday - Friday 40 hour a week

**Job Types**: Full-time, Permanent

**Salary**: £32,000.00-£35,000.00 per year

Schedule:

- 8 hour shift
Reference ID: db/cldb



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