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Personal Assistant

5 months ago

Preston, United Kingdom Fox Morris Group Full time

Personal Assistant - University of Central Lancashire (HYBRID WORKING)

We are looking for **Personal Assistant **will be based at:
**We are currently working with University of Central Lancashire to help recruit for a Personal Assistant,**

To provide support to Executive Dean/Heads of School with finance processes in relation to Corporate/Purchasing Card, booking and arranging travel, accommodation, conferences, purchasing goods and services in line with Financial Regulations.

To support Executive Dean/Heads of School with the recruitment of staff in liaison with HR, including organising interview arrangements and timely notifications to HR in line with the recruitment procedure. Acting as a point of contact for HPL/ Ad-hoc staff contracts and coordinating the sickness absence in line with the University process.

To act as a central point of contact for the Faculty/School for other Professional Services such as Marketing, Estates Management, LIS, Telecoms and HR in relation to restructures, staff changes, staff recruitment and assist with access of space allocation; distribution of keys. To be proactive in signposting staff, in liaison with the Academic Service Resources Team, to self-service systems and guides.

Specific to PAs to Executive Dean: To provide diary management support only for other management contract holders at Faculty level including the Director of Research. To support the Executive Dean in the preparation of reports, annual planning including fact finding, liaising with relevant services and acting as a point of contact to coordinate information across the Faculty. To provide support to the Executive Dean with activities specific to the Faculty such as Dean's Council meetings (LSBE).

Specific to PAs to Head of School: To provide diary management support only for the Deputy Heads. To assist Heads of School with Workload Planning activities acting as a liaison point for the School. To provide support to the Head of School with activities specific to the School such as arranging Trust Breakfast meeting (Health).

To arrange and service meetings relating to Faculty/School such as FET/SET including the preparation of agendas, minuting of meetings, distributing action sheets, maintaining up-to-date records and checking action taken and undertaking any follow up.

To support where required in University wide events such as Open/Applicant Days, Graduation, Welcome and Registration.

To attend relevant meetings and events to contribute to defining processes and procedures and to the creation and maintenance of associated plans and schedules.

To comply with legislation and regulations on GDPR, freedom of information and intellectual property rights and maintaining standards of security and confidentiality.

To develop and contribute to a culture of outstanding performance and continuous improvement by demonstrating a positive and proactive approach to change.

To proactively engage in relevant personal and professional development to ensure currency of skills and knowledge required to work in a modern Academic Registry.

Any other duties commensurate with the post and the grade as maybe required by the Manager or Deputy Registrar. On occasion weekend/evening work may be required.

If you are looking for a new role or would like further information, please send across your up to date CV

If you know someone who would be a good fit for the role, please send over their contact details and get in touch, as we do offer a generous referral fee**.**

Look forward to speaking with you,

**Job Types**: Full-time, Temporary contract
Contract length: 3-6 months

**Salary**: £12.09-£15.06 per hour

**Benefits**:

- Work from home

Schedule:

- 8 hour shift
- Flexitime
- Monday to Friday
- No weekends

**Experience**:

- Diary Management: 2 years (required)
- Personal Assistant: 2 years (required)

Work Location: Hybrid remote in Preston

Reference ID: Personal Assistant - University of Central Lancashire