Personal Assistant

6 months ago

Preston, United Kingdom CRA GROUP LIMITED Full time

2 months contract with A Local Authority Council_

**Job Summary**:

- The role of a Personal Assistant is to provide personal assistant support to Directors of the Senior Leadership Team and make sure the procedures and services are completed to an agreed quality standard or specification.
- A Personal Assistant may deal with issues that will mean they need to be able to use a high level of initiative to recommend the best course of action.
- Communication skills are important as you will be expected to interact with internal and external customers regularly as well as high importance stakeholders.

**Key Duties/Accountabilities**:

- Select appropriate procedures to carry out tasks of an increasingly high-risk nature due to supporting Directors.
- Maintain and provide a support service for Directors daily schedule, including forward planning of workload, diary management and co-ordinating and collating all relevant paperwork.
- Manage the diary to ensure that adequate opportunity is afforded for comfort breaks, responding to e mails, staff, emergencies, relay messages and commission work.
- Service meetings, including preparation of meeting papers, obtaining, and preparing briefing materials and presentations, and taking minutes when requested/where necessary.
Keep up to date with changes in policy/legislation/contractual requirements to ensure service delivery is effective and complies with appropriate regulations, quality standards and service level agreements.
- Regularly communicate with other agencies and service providers to share information, build working relationship and to ensure joined up service provision.

**Essential Experience Required**:

- Excellent working knowledge of Microsoft programmes especially Outlook, PowerPoint, Word, and Excel.
- Experience of working alongside senior leadership in a supporting role.
- Experience of supporting a director as a PA and the functions that come with that, such as minute taking and diary management.

**Essential Qualifications Required**:

- 4 GCSEs at Grade A*-C or 9-4, including English and Maths.
- May be working towards a professional qualification or be of graduate entry level with sound practical experience.

**Additional information to note**:

- This post is based at County Hall, Preston.
- The closing date for this position is 30/11/23._

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