Executive Assistant

3 months ago

Preston, United Kingdom VolkerWessels Full time

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group’s business units we deliver a truly integrated, multidisciplinary service.

We have a great opportunity for a Executive Assistant to work alongside and support the Senior Leadership Team and Head of Admin. You will be responsible for the following;
- Provide a comprehensive, fully confidential clerical and personal assistance service to the Senior Leadership Team
- Answer and field any requests and queries appropriately and confidentially
- Proactive diary management including arranging travel and accommodation
- Monthly processing of purchase cards/expenses/mileage claims
- Prepare meeting agendas and minute taking
- Co-ordinate/organise meetings, conferences, and executive team meetings both in person and virtually
- Lead/support ad hoc projects as required
- Prepare presentations for internal/external use
- Collate information, statistics, reports, presentations, and briefs as required using a various methods
- Production of Board packs using a variety of computer packages
- Running reports and evaluating/interrogating as required using tools such as PowerBi and Microsoft Suite
- Office facilities (including management of Reception team)

**About you**:

- Have proven work experience as a Personal Assistant for Senior Management including wider business experience as well
- Articulate, personable, professional, presentable and supportive
- Highly computer literate: including Excel, Word and PowerPoint, be able to adapt quickly to new software packages/technology
- Knowledge and preferred experience of PowerBi
- Excellent communication and organisational skills
- Ability to act calmly and rationally and have a mature approach to problem solving
- An enthusiastic team player

**Why work with us?**:
VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

- Competitive salary
- Competitive annual leave and an additional day off on your birthday
- Private medical care
- Pension
- Life Assurance
- Cycle to Work scheme
- Shopping and restaurants vouchers, rewards, and discounts
- Training and development opportunities-comprehensive skills-based training
- Family friendly polices including enhanced maternity benefits
- Employee Assistance programme
- Mental health, physical health, and financial support
- 24/7 Virtual GP service

**Fairness, inclusion and respect**:
We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

**Additional information**:
Note for Recruitment Agencies:
Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its
entire staff and therefore a drugs & alcohol screening is mandatory for all.

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