Band 2 Administration Assistant

3 weeks ago


StokeonTrent, United Kingdom University Hospitals of North Midlands NHS Trust Full time

We are looking for an enthusiastic, motivated individual with excellent typing and interpersonal skills to work as an administrative assistant to the in the Bariatric/ Upper GI department.

You will work closely with the administrative and clinical team, supporting the work of the department in the provision of an efficient and effective office service.

You will be required to work as part of a team as well as being able to use your initiative and prioritise your workload to meet deadlines. We are looking for someone who is able to be flexible with their working hours.
- The post holder will be required to locate and track case notes
- To support the nursing and specialty team in the delivery of waiting list management.
- Ensuring clinical letter are typed in a chronological order / clinical priority
- Ensuring patients notes are requested and provided in a timely manner
- Ensuring incoming and outgoing correspondence is dealt with in a timely manner.
- The post holder will be responsible for sorting and distributing incoming/outgoing information in a timely manner.
- Process documents, notes and minutes of meetings- It is expected that ALL employees of the Trust will take part in the appraisal process each year with the first appraisal taking place within the first 6 months from appointment
- To ensure communication channels are used appropriately and effectively to facilitate the flow of information throughout the Division.
- To represent the Directorate on specific committees/working parties as requested.
- To communicate with integrity and to adhere to the standards of behaviour expected as per the code of conduct for NHS professional managers
- The post holder will be required to locate and track case notes
- To support the nursing and specialty team in the delivery of waiting list management.
- Ensuring clinical letter are typed in a chronological order / clinical priority
- Ensuring patients notes are requested and provided in a timely manner
- Ensuring incoming and outgoing correspondence is dealt with in a timely manner.
- The post holder will be responsible for sorting and distributing incoming/outgoing information in a timely manner.
- Process documents, notes and minutes of meetings



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