Clerical Officer

3 weeks ago


Bolton, United Kingdom Bolton NHS Foundation Trust Full time

Duties will include storage, retrieval and archiving of case notes to support both inpatient and outpatient episodes, elective and emergency care 24 hours a day, customer service, patient registration and data input. Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing. When dealing with elective admissions prioritise allocated days work, print off allocated ward lists and pre-assessment clinics.

Locate, retrieve, prepare and track casenotes and file in date order in appropriate bins for collection. If casenotes are not in main storage areas use tracking system to locate and request where necessary. Action any telephone request from wards, departments, Accident and Emergency and other hospitals requesting information or casenotes either manually or electronically. Update LE2.2 tracking system to show location and current status of casenotes in relation to document management.

Ensure Case notes are prepared in accordance with Health Records Standards. Ensure Case notes are dispatched to Outpatient areas within the Trust and clinics held in the community/other Hospitals.


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