Compliance Administration Officer

3 weeks ago

Leominster, United Kingdom MandM Direct Full time

**About The Role**:

- Support the Legal Counsel and Data Protection Officer in relation to overseeing compliance at MandM Direct Limited.

The compliance function is responsible for advising on data protection, risk management ,policy management and contract management. It is there to ensure that MandM Direct remains compliant with applicable laws and regulations and is able to respond in an effective and timely manner to all relevant mandatory and regulatory requirements.
- Ensure that critical dimensions of the compliance function are routinely monitored across the Company, and that departments are identifying and mitigating all corresponding risks.
- Working with the Legal Counsel and external advisers, keep up-to-date with all relevant legal and regulatory developments in relation to compliance including data protection within the markets in which MandM Direct operates.

**Principal Accountabilities**

***

**Data Protection**

Support the Data Protection Officer in ensuring that the Company is compliant with relevant regulations.
- Maintain and continue to enhance a Privacy By Design culture across MandM Direct, so that data protection continues to be a primary consideration of all system/process developments and enhancements.
- Support relevant stakeholders to complete Data Protection Impact Assessments in respect of any significant changes to systems or processes which will affect the processing of employee or customer data.
- Ensure that Privacy Statements are maintained and updated as necessary.

Support the Data Protection Officer in the development of all necessary documentation, including Legitimate Interests Tests, Record of Processing, Adequacy Statements etc as would be required by the ICO and other European privacy regulators. Monitor the privacy mailbox and deal with all privacy-related issues, with the support of the Data Protection Officer where required and liaising with other team to ensure data protection requests are actioned within a timely manner.
- Provide support and advice to the business on other data protection related matters such as records management and information governance, working with other departments where required.

**Compliance**
- Support Legal Counsel on under-taking a review of compliance at MandM including reviewing of applicable policies and procedures and where appropriate assisting with writing new policies and procedures.
- Supporting on compliance-related matters as required from time to time including maintaining and updating MandM documentation such as the Supplier Code of Conduct and the policy register and co-ordinating the PCI assessment.
- Supporting on updating the Company on its requirements regarding compliance and ensuring the Company is kept up-to-date on relevant changes to applicable law and regulation, in particular sustainability and ESG.

**Contracts Management**

Provide support to Legal Counsel on reviewing the existing contract database and setting up a robust system for contract management. Ensure the maintenance of a contracts database in a timely manner, so that the Company is suitably informed about the status of all ongoing provider relationships.

**About You**:

- A working knowledge of applicable data protection legislation is essential
- Experience of working in a compliance or risk management role is desirable
- Proven ability to manage a mixed workload and work to deadlines
- A desire to be challenged and learn new skills
- Well organised
- Strong attention to detail
- Self-driven
- Excellent interpersonal skills
- Excellent communicator both written and verbal
- Experience in building strong relationships with teams and stakeholders

**About Us**:
**Integrity**:

- Consistently demonstrates integrity and high work standards; Acts professionally with an honest and fair approach

**Teamwork** - Communicates effectively at all levels; Responds to internal / external customer needs in a timely and courteous manner; Works collaboratively, showing respect to colleagues at all times

**Accountability** - Is responsible for their actions; Takes ownership of decisions and outcomes

**Entrepreneurial approach**:

- Is bold and passionate about MandM, its product

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