Office Administrator
5 months ago
Post title**:Office Administrator**
Responsible to: People and Operations Manager
Status: Full time 37hrs per week
Duration: Permanent
**Salary**: £21,000 - £23,000 per annum (depending on experience)
Based at: Queenswood Country Park and working from home
Herefordshire Wildlife Trust (HWT) is a wildlife conservation charity for everyone who cares about nature in Herefordshire. We are dedicated to protecting the special wildlife in Herefordshire and encouraging people to enjoy, care for and act for nature. We own and manage 55 Nature Reserves across the county and have over 5,200 members. Our 2020 Vision for Wildlife aims to place nature’s recovery at the forefront of tackling the climate emergency - for wildlife itself, for the natural services it provides and for everyone’s wellbeing. Together we can make sure that future generations living in Herefordshire will be able to enjoy the sense of wonder and well-being that nature offers.
HWT is committed to creating an organisation that recognises and truly values individual differences and identities. We value diversity and are committed to creating an inclusive culture where everyone is able to be themselves and to reach their full potential. We want our people to flourish, just like nature
**Purpose of the job**
**Main Duties & Responsibilities**:
1. Processing sales invoices, raising funding requests, purchase invoices, credit notes, inter-company recharges, processing journals using financial software.
2. Maintain creditor and debtor’s ledger control accounts, produce debtor statements and letters chasing payment for overdue accounts.
3. Receive cash/cheque/BACS payments, accurately allocate cash to ledgers using remittance advice where possible ensuring correct budget codes are used
4. To process the monthly payroll run using payroll software including all reporting to HMRC and all pension providers.
5. To offer support to project officers and budget holders by producing project support and grant information on request
6. To undertake any financial administration as and when required
7. To assist the Finance Manager with the preparation of monthly management accounts
8. To assist the Finance Manager with the financial year end and the annual audit
9. Support with minute taking at Board level meetings
10. Carry out full recruitment cycles for new employees, including advertising, pre-employment checks and induction process
11. Provide general administrative support across the trust when necessary
12. Use of CRM systems to support volunteer administration
**Job Types**: Full-time, Permanent
**Salary**: £21,000.00-£23,000.00 per year
**Benefits**:
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Health & wellbeing programme
- On-site parking
- Private medical insurance
- Work from home
Schedule:
- Monday to Friday
- No weekends
**Experience**:
- Financial Administration: 1 year (preferred)
- Administrative experience: 2 years (preferred)
Work Location: In person
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