Senior Administrator Officer

6 months ago


Leicester, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 346616**Salary**:

- £24,228 - £30,208- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS 2 Cobden Street, Leicester, LE1 2LBAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Job Title**:Senior Administrative Officer

**Directorate**: National Probation Service

**Band**: 3

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional developme



  • Leicester, United Kingdom Ministry of Justice Full time

    Salary 1 - £24,228 - £30,208 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - East Midlands City/Town 1 - Leicester Building/Site 1 - NPS 2 COBDEN STREET LEICESTER, LE1 2LB Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 3 National Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 -...

  • Office Administrator

    6 months ago


    Leicester, United Kingdom Bastian PLC Full time

    **Zog Solutions**, is a midlands-based SAAS solutions company that provides the full set of digital capabilities required by energy suppliers. We are excited to be building a new dynamic brand and continuing to enhance our SAAS products and services. Due to rapid growth we are recruiting into a number of posts across our company. To this end we are pleased...

  • Senior Administrator

    1 month ago


    Leicester, Leicester, United Kingdom Brook Street Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Senior Administrator to join our team at Brook Street. As a key member of our international business development team, you will provide administrative support to our senior leadership and contribute to the success of our organization.Key Responsibilities:Provide administrative support to the...

  • Senior Administrator

    3 weeks ago


    Leicester, Leicester, United Kingdom Brook Street Full time

    Job OpportunityWe are seeking a senior administrator to support our international BD team in delivering regional plans.Key responsibilities include providing administrative services, including diary management, event planning, and coordinating meetings.The ideal candidate will have excellent organisational and communication skills, as well as the ability to...

  • Office Administrator

    5 months ago


    Leicester, United Kingdom Imperial International Ltd Full time

    Join our team as an Office Administrator at Imperial, one of the largest kitchenware suppliers in the UK home to Scoville and Eaziglide. We are rapidly expanding our team and are in search of a dedicated individual to play a pivotal role in ensuring the smooth functioning of our office operations. **Office Administration**: - Oversee day-to-day office...

  • Office Administrator

    6 months ago


    Leicester, United Kingdom Imperial International Ltd Full time

    Join our team as an Office Administrator at Imperial, one of the largest kitchenware suppliers in the UK home to Scoville and Eaziglide. We are rapidly expanding our team and are in search of a dedicated individual to play a pivotal role in ensuring the smooth functioning of our office operations. **Office Administration**: - Oversee day-to-day office...

  • Office Administrator

    6 months ago


    Leicester, United Kingdom Imperial International Ltd Full time

    Join our team as an Office Administrator at Imperial, one of the largest kitchenware suppliers in the UK home to Scoville and Eaziglide. We are rapidly expanding our team and are in search of a dedicated individual to play a pivotal role in ensuring the smooth functioning of our office operations. **Office Administration**: - Oversee day-to-day office...


  • Leicester, Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at the University Hospitals of Leicester NHS Trust.Key ResponsibilitiesAssist in the administrative and clerical processes associated with the running of the clinical services effectively.Work alongside senior members of nursing staff and other...

  • Senior Administrator

    5 months ago


    Leicester, United Kingdom Wallace Hind Selection Full time

    We are an established and growing Independent Financial Advisory Firm, looking for an experienced Administrator to join our team and support our Financial Advisers, contributing to our quality service and playing an integral part in the smooth day to day running of our business. **BASIC SALARY**: £28,000 - £33,000 **BENEFITS**: - 25 Days Annual Leave...

  • Senior Administrator

    4 weeks ago


    Leicester, Leicester, United Kingdom Brook Street NMR Full time

    Job DescriptionBrook Street NMR is seeking a highly skilled Senior Administrator to join their team. The ideal candidate will have experience in providing administrative support in a dynamic environment and possess excellent organisational and communication skills.Key ResponsibilitiesProvide administrative services including diary management, event planning,...

  • Office Administrator

    5 months ago


    Leicester, United Kingdom GEMS Ltd Full time

    '''Responsibilities''': - Perform various administrative tasks to support the smooth operation of the office - Manage and maintain office supplies and equipment inventory - Schedule and coordinate meetings, appointments, and travel arrangements - Ensuring invoices are paid on time and allocating them to the correct account - Conduct data entry and maintain...

  • Administrative Officer

    6 months ago


    Leicester, United Kingdom Ministry of Justice Full time

    Salary 1 - £22,940 Number of jobs available 1 - 2 Detail of reserve list 1 - 12 Months Region 1 - East Midlands City/Town 1 - Leicester Building/Site 1 - LEICESTER CROWN LEICESTER, LE1 6HG Grade 1 - AO Organisation Grade for MoJ 1 - AO Post Type 1 - Fixed Term Duration of appointment 1 - up to 18 Months Working Pattern 1 - Full Time, Part Time,...

  • Administrative Officer

    6 months ago


    Leicester, United Kingdom Ministry of Justice Full time

    Salary 1 - £22,940 Number of jobs available 1 - 2 Detail of reserve list 1 - 12 Months Region 1 - East Midlands City/Town 1 - Leicester Building/Site 1 - LEICESTER CROWN LEICESTER, LE1 6HG Grade 1 - AO Organisation Grade for MoJ 1 - AO Post Type 1 - Fixed Term Duration of appointment 1 - Up to 18 Months Working Pattern 1 - Full Time, Part Time,...

  • Office Administrator

    3 weeks ago


    Leicester, Leicester, United Kingdom Accountancy And Finance Personnel Limited Full time

    Job Title: Office ManagerWe are seeking an experienced Office Manager to join our team at Accountancy And Finance Personnel Limited. The ideal candidate will be a hands-on and versatile individual who can provide administrative support to our finance department.Key Responsibilities:* Assist with accounts payable and ensure invoice authorization procedures...

  • Office Administrator

    5 months ago


    Leicester, United Kingdom Bellrock Property and Facilities Management Full time

    **Office Administrator** At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems. But with peace of mind. And we unlock that by being technology-led, but people-driven. So when you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people are...

  • Office Administrator

    5 months ago


    Leicester, United Kingdom Timbateq Ltd Full time

    Timbateq is a leading bespoke and specialist joinery manufacturer providing high-end bespoke joinery to residential and commercial clients. An excellent opportunity has arisen for an office administrator to join our team on a permanent basis. The office administrator will be responsible for providing overall support to the business including: - To provide...


  • Leicester, Leicester, United Kingdom La Fosse Full time

    La Fosse is seeking a skilled Senior IT Systems Administrator to join their innovative FinTech team. As a key member of the team, you will be responsible for managing and administering IT systems, including M365 and Entra.The ideal candidate will have experience in customising and managing M365 Intune, as well as hands-on experience with PowerShell, Jamf,...

  • Office Administrator

    5 months ago


    Leicester, United Kingdom Careerlink Ltd Full time

    Careerlink are hiring for one of our palletised freight distribution clients that enables thousands of businesses to send freight locally, nationally and across the globe every day. We are seeking a seeking an experienced Office Administrator to work in a **Temp to Perm position** will full training provided and potential scope for...


  • Leicester, United Kingdom Transport Enterprises Ltd Full time

    Job Overview: We are seeking a Junior Office Administrator to join our team in providing administrative support and ensuring the smooth running of our office operations. Full training will be given to the right applicant with the possibility of progression. We are open to a variety of applicants for this position from a school leaver to fully...

  • Office Administrator

    6 months ago


    Leicester, United Kingdom BHW Solicitors Full time

    We have a great opportunity for three Office Administrators to join our industry leading legal departments. We’re looking for enthusiastic and organised individuals to provide efficient and professional administrative support across our Corporate & Commercial, Commercial Property, and Dispute Resolution departments. **Responsibilities may include**: -...