Deputy Company Secretary

3 weeks ago

London, United Kingdom Mott MacDonald Full time

Deputy Company Secretary

**Country**:United Kingdom**Position Location**:London, United Kingdom / Croydon, United Kingdom**Contract Type**:Permanent**Work Pattern**:Full Time**Sector**:Corporate services**Discipline**:Legal**Job Ref**:2449**Recruiter Contact**:Nikki George**Mott MacDonald**
- We’re a global engineering, management, and development consultancy.
- Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.- A fundamental part of this is respecting each person’s differences and striving to meet their needs.- We are proud to be a one of Glassdoor’s top employers to work for in the UK, as well as being recognised as a Top Inclusive Company in the UK.- Our values**:P**rogress, **R**espect, **I**ntegrity, **D**rive, **E**xcellence.**About the business unit**
Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.**Overview of role**
- The Legal Department is a busy international team of professionals with experts based in the UK, Dubai, India, Singapore, Australia, Canada and the US. The UK legal team deals with a variety of legal issues that arise daily in a company the size and complexity of Mott MacDonald and the global team is headed by our Group General Counsel, a practising solicitor with over 30 years of legal experience. Our role is to serve our internal clients, the Mott MacDonald project teams from various business sectors, by providing commercially focused legal advice and support.The role will be based remotely and in our Renaissance House, Croydon office which is a few minutes’ walk from East Croydon station with extensive network links to London, Surrey and Sussex. You will be an important member of the friendly Legal team which extends internationally.The Legal and Corporate Secretarial team provides the legal and corporate services for all Group companies by working as an integral part of the business to help achieve Mott MacDonald’s strategy by ensuring the smooth running of good corporate governance and compliance of all Group companies. As a Deputy Company Secretary, you will be managing a team of two who will support this role in the provision of company secretarial services throughout the Group. The role involves dealing with a varied day-to-day workload of a busy Company Secretariat which provides advice and support to stakeholders in a large international group of companies. In return, you can look forward to all the responsibility and involvement of an integral role, providing you with a fantastic opportunity to further develop your career with global exposure. This position requires a company secretarial or legal professional with strong communication skills with the ability to communicate and liaise with all levels of the business including senior stakeholders and the Board of Directors. The role reports to the Group General Counsel and Group Company Secretary within the Legal department.
- Appointed Company Secretary to multiple UK based subsidiaries and main trading company of the Group.
- Take ownership of all core company secretarial duties for the UK based entities (annual compliance work, board and shareholder resolutions) maintain Group diary of all important events throughout the year. Proactively plan projects and update the General Counsel in a timely manner on the same during weekly meetings.
- Advise on internal processes and controls around approvals of local appointments, changes to corporate structure of international subsidiaries, branches and similar.-
- Document preparation:Ability to draft board minutes, resolutions, review usual accounting documents and provide input along with other departments for the UK based companies.
-Ability to advise on the Articles, terms of reference, Trust deeds, Companies Act, and other relevant laws where required
-Ability to review, exercise judgement and provide input for documents prepared by external support in relation to overseas subsidiaries to ensure that documents are legally ‘sound’ and requests internally approved such as issue of dividends, AGMs, changes to board structures, bylaws, capital etc.
Preparation of powers of attorney based on standard template and drafting non-standard powers, advise on externally prepared documents for non-UK jurisdictions that documents meet corporate governance in terms of restricted delegations and other internal controls criteria.
- Arrange execution of legal documents (NDAs, contracts, deeds etc), ensure that they are pre-approved in line with corporate governance and existing internal controls are in place.
- Administer legal documents to be notarised, legalise

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