Executive Assistant

7 months ago

Bradford, United Kingdom Yorkshire Water Full time

Salary & Benefits**: Up to £39,861 **per annum** dependent on experience. Benefits include company van, annual bonus, attractive pension scheme (up to 10% company contribution), 25 days annual leave and days in lieu of working bank holidays plus a wellness day. We also offer a fantastic benefits package, which includes flexible private health cash plan scheme, retail saving scheme, Online GP Service, Life Insurance, and many more

**Location: Western House / Hybrid Working (1 office day a week - Bradford)**

**Work type: Temporary, Maternity Cover. 22.5 hours per week, Monday - Friday**

We have an exciting opportunity for and an Executive Assistant to join the Executive Assistant team at Yorkshire Water and be a part of helping Yorkshire Water to provide the best service to our customers. **Could this be you?**

Everyone has an idea of what a water company does. Here in Yorkshire, we make sure that over 5.4 million people living in the region and the millions of people who visit our region each year, can rely on our services, and have clean and safe drinking water on tap and that their wastewater is taken away. But for us, it’s so much more than this.

We look after communities, protect the environment, and plan to look after Yorkshire’s water, today, tomorrow 24/7, 365 days a year. We provide essential water and wastewater services to every corner of the Yorkshire region, and play a key role in the region’s health, wellbeing, and prosperity.

New environmental legislation, unprecedented levels of investment and changing expectations from customers means that this is an exciting time to discover opportunities within the water industry.

The Executive Assistant team provides a proactive and confidential service to our Directors here at Yorkshire Water. We represent the business in a positive and professional manner to colleagues and the wider internal and external community whilst working as part of a wider team to support the work of Yorkshire Water, acting as a role model for the company’s new Big Ambition.

Each Executive Assistant is appointed 2 Directors to provide an executive level comprehensive, proactive, and confidential administration, organisational and support service.

**Where you fit in**:
As our **Executive Assistant** you will
- As one of our Executive Assistants, you will provide a proactive and confidential service regarding organisational and administrative support to two of our Directors here at Yorkshire Water. You will represent the business in a positive and professional manner to colleagues and the wider internal and external community whilst working as part of a wider team to support the work of Yorkshire Water, acting as a role model for the company’s new Big Ambition.
- We are looking for someone who can build strong relationships of trust with the Director/Directors to better understand their ongoing needs and the needs of the business. You will be expected to coordinate complex senior diaries, proactively identifying and managing conflicts, demands and changing priorities and alleviating back-to-back meeting pressures where possible. In this role, you will also ensure Directors are fully briefed and in possession of all materials before any meetings or speaking engagements whilst coordinating complex travel itineraries, including national and international event registrations, as well as air, rail, and hotel bookings, ensuring travel preferences are met while being mindful of budgets.
- You will be able to liaise with a wide range of stakeholders and contacts at all levels to include partners, regulatory bodies, board members etc whilst providing general office support such as processing of expenses, raising purchase orders and processing invoices.

**What skills & qualifications you will need**:

- Extensive experience of working at board level within a professional organisation
- Experience of minute / note taking
- Energetic, flexible, responsive and with a can-do approach, taking on any task that needs doing.
- Excellent interpersonal skills and the ability to liaise effectively and confidently at all levels internally and externally.
- Outgoing and resilient with a sense of humour
- Ability to demonstrate a high level of professionalism, confidentiality and discretion at all times.
- Ability to work on own initiative and without constant direct supervision, with a proactive approach to ensure support for the needs of the Director / Directors is anticipated, prepared and provided in a timely fashion.

**You will also benefit from having**:

- Educated to relevant accredited skills training.
- Shorthand qualification or equivalent
- Be willing to travel to different Yorkshire locations as required.
- Be willing to travel with the Director to support in meetings if needed.

We embrace a flexible working model, where our hybrid setup typically requires an average of one day in the office per week. This could be slightly more when collaborative efforts, training or

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