People Administrator

7 months ago

Malvern, United Kingdom Smartbox Assistive Technology Ltd Full time

Our trailblazing global AAC (Augmentative and Alternative Communication) company, is on the lookout for an exceptional People Administrator - Apprentice to join our People Team and report to the People Manager. At Smartbox, our cutting-edge technology gives a voice to those with limited speech, positively impacting the lives of people with disabilities worldwide. As a People Administrator - Apprentice, you will work closely with other departments across the business, you’ll need great communication to help build strong relationships.

All around the world, our products, accomplishments and aspirations are a reflection of our teams’ values: passionate, caring, empowering, achieving together and enabling change.

This is a hybrid role based in the Malvern office, with the requirement to come into the office twice a week. The salary for this position will be determined based on the applicant's education, skills and experience.

**How will you be making a difference?**
- Comply with all requests from the Apprenticeship provider including completing all assignments, and end-point assessment, while ensuring availability for all scheduled learning sessions as required.
- Supporting the People Team with various project work and general admin tasks.
- Prioritise and manage workload in alignment with your personal objectives and company goals.
- Maintain accurate and full employee records.
- Assisting with recruitment by communicating with Managers and applicants, organising interviews and maintaining records.
- Preparation and issue of confidential documentation (including offer letters, written statements of particulars, job descriptions, employee contracts etc).
- Liaise regularly with employees on any HR or employee queries.
- To maintain databases, filing systems and scan/photocopy documents, as required.
- Will undertake reasonable instructions and tasks from senior personnel, commensurate with the nature of the job and in the best interests of the company.

**Essential Qualifications/skills/experience**
- Good communication and people skills.
- Committed to delivering a high level of customer service, both internally and externally.
- Ability to work with multiple priorities.
- Ability to handle confidential information with discretion.
- Experience in using MS Word, Excel, and Outlook.
- Educated to at least GCSE standard, with five passes at Grade C (or equivalent) including English and Mathematics.
- Year or more of proven success in an administration role.
- A genuine interest in developing a career in HR.

**Useful Qualifications/skills/experience**
- Basic understanding or interest in employment law and human resources practices.

**Additional Information**
- You will need to maintain a good understanding and knowledge of all our products and their uses.
- This is a full-time, hybrid, temporary position for 2 years. There is the possibility that upon successful completion of the apprenticeship, a permanent role may be available within the People Team.

**Why join us?**

Here at Smartbox, we are positive and inclusive about making adjustments, providing flexible working, and encouraging all staff to engage in a diverse range of year-round learning and personal development opportunities. In addition, you will work alongside highly motivated colleagues in an environment of strong teamwork whilst also having fun. This is a hugely rewarding role and a career to be proud of where every day you will go home knowing you made a positive difference in the lives of disabled people.

**Rewards and benefits**

At Smartbox our employees always do their best, which is why we give so much in return. In addition to your competitive salary, private medical insurance, and whooping 25 days of holiday plus public holidays, we’ll shower you with perks, including:

- **Dress**: We want you to feel comfortable in the office, smart casual is perfect.
- **Food**: You can find free healthy office snacks in our kitchens.
- **Hybrid working**: Two days a week in the office, for the rest of the week feel free to skip the commute and hit your deadlines from home. Laptop and home working IT kit provided.
- **Flexible work schedule**: balance is key to innovation, and we want to make sure you are at the top of your game with a schedule that will work for you (prior agreement from your line manager is required).
- **Give back to the community**: Each year every member of staff will get the opportunity to spend one paid day volunteering for a good cause of their choice.
- **You, our best asset**: We believe in investing in you and your development. Stay with us and grow with us We will reward you with more holidays for your long service
- **Wellness**: Stretch away the stress every morning with our online trainers, available via our cooperative perk website or hit the gym. We provide gym discounts too
- **Mental health**: You will have access to the 24/7 Employee Assistance Programme for a wide range of support, advice and resour

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