Document Controller
2 days ago
**Job description**:
Our client is currently recruiting for the position of Document Controller, based in Aberdeen.
**Responsibilities**:
- Role-models compliance with HSE policy. Ensures that all activities are planned and conducted in compliance with HSE policy.
- Minimises waste, and risk, and raises potential budgetary issues as soon as they are identified.
- Supports, maintains and actively contributes to company's processes, ensuring Operational Documentation and procedures are maintained in line with business requirements.
- Collaborates effectively with other teams, builds networks, shares knowledge and participates in joint problem-solving activities.
- Continuous Improvement & Innovation Manages work in line with company's project disciplines and takes every opportunity to consider alternative solutions in the light of lessons learned. Enforces the effective use of knowledge databases.
- Demonstrates a personal commitment to continuous learning and development.
- Ensure controlled documents are received, registered, issued and stored in a consistent manner.
- Manage the lifecycle of controlled documents, ensuring that changes to documents are carried out within a consistent (where practicable) controlled change management process. Progresses and expedites controlled
documentation through an information lifecycle.
- Contribute to and support the ODMS and practices as required.
- Receives, registers, files and formally issues-controlled documentation.
Generates and maintains accurate document listings. Allocates document numbers.
- Undertakes regular Document Control Centre (DCC) overdue reporting.
- Follows procedures and established practices and actively contributes to improvements and efficiencies of DCC functions.
- Operates "in place" document control software.
- liaises with DCC customers and 3rd parties on Document Control issues.
- When involved with projects, endeavours to ensure a smooth, accurate and timely handover to Operations and making documentation available to appropriate personnel in a timely manner. Also responsible for receiving documentation from Projects on behalf of Operations. Focal point for tasks related to offsite storage.
- Deputises for Senior Document Controller in their absence.
- Any other Document Control related duties as directed by the Senior/Lead Document Controller.
- Implementing relevant (and relevant parts of) processes, procedures, guidelines and work instructions.
- 0ngoing maintenance of hardcopy library, focal point for offsite hardcopy archiving.
- Point of contact for large copying, printing or scanning jobs that cannot be carried out within individual departments or functions.
- Provide advice and guidance to all personnel on general document management issues.
Familiarise with the company's Policies, including the policies on HSE, Risk Management and Major Hazards.
- Familiarise with the One company Management System and its meaning for day-to-day work.
- Familiarise with the work and be aware of all associated risks for People, the Environment, Assets and Reputation (PEAR);
- Report any incident, near miss, hazards (unsafe acts/situations) and improvement suggestions.
- Know their roles and responsibilities.
- Actively participate in any job or HSEQ training or instruction by or on behalf of the company.
- Use all provided means as intended and according to their purpose.
Experience & Qualifications:
- Experience of document control ideally in an upstream oil and gas environment and ideally with a background that includes a mixture of projects and operations.
- Familiar with electronic document/information management systems to contributor standard.
- Ability to identify gaps in the available information required to understand a problem or situation and devise a means of remedying such gaps.
- Maintains knowledge of relevant current and emerging information management practices through literature, conferences / seminars and webinars.
- Educated to a tertiary level (HND or Degree) preferred
- Professional accreditations from industry bodies are favourable
- Excellent communication skills (verbal and written)
- A methodical and structured approach, selecting and effectively utilising appropriate methods, procedures, tools and standards to meet all targets set
- Capable of working across organisational boundaries and with multiple cultures team player
- Proactive, adaptable, taking action and anticipating opportunities
Contract position
Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disab
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