Document Controller
1 month ago
TechnipFMC is a global leader in the energy industry, specialized in subsea and surface technologies integrated projects, products, and services. Our mission and vision: to enhance the performance and drive real change in the traditional and new energy industry. How we do it: by constantly challenging conventions, tackling some of the most complex technical and engineering challenges and investing in our 20,000+ employees worldwide.
If contributing to breakthrough projects in a truly global playground inspires you, this might be the opportunity for you.
**Job title: Document Controller**
**Job description**:
**Main accountabilities**:
- Undertake control of all documentation entering and leaving the Project, including registering, numbering, filing and distribution, using Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation
- Regular interface with Planning
- Produce the Project Master Document Register as and when required by the Project/Dept Manager
- Generate Reports as and when required by the Project/Dept Manager
- Provide assistance to Engineers in the use of Electronic Document Management System (EDMS)
- Responsible in conjunction with other Project members for the collation, formatting and issue of As-built dossiers
- Responsible for the control of the Project/Dept Specific DCC Mailbox
- Liaise with Drawing Office (DO) to ensure DCC receive latest version of all drawings new and revised
- Liaise with clients and subcontractors Document Controllers
- Liaise with external printing company for arrangement of photocopying for mobilisations and as-builts
- Archive Project Documentation in accordance with the TechnipFMC Archiving Procedure
- Provide assistance to new starts
- Assist and support procedural and process maps development, maintenance and improvement as required
- Participate fully in Work Groups to constantly improve the Document Control Function
- Provide temporary cover as necessary for other Document Controllers during absences for holidays or sickness
- Remain flexible and adaptable to other tasks including additional hours due to mobilisations deadlines etc when required by the Document Control Manager and/or Project Manager
**You are meant for this job if**:
**Qualifications**:
**Must have**:
- Relevant experience of ProArc and OpenText EDMS
- Proficient user of Microsoft (MS) Office, Office 365 Word, Excel and PowerPoint and SharePoint
**Nice to have**:
- Relevant secretarial or business administration qualification
**Preferred**:
- Document Control Foundation course
**Typical background and experience required**:
**Must have**:
- Good standard of education
- Good level of experience in a Document Control role
- Ability to convey and enforce Document Control services
- Relevant experience of Subsea Projects
- Good organizational skills and attention to detail
- Good time management skills
- Capable of working autonomously
- Attention to detail
- Good Interpersonal skills
- Ability to cope with periods of intense workload
**Additional information**:
**Personal Qualities**
- Be able to communicate effectively at all levels
- Be able to work under pressure
- Be able to work and contribute to a motivated and professional Document Control team
- Self-motivated and persistent
- Show proactivity
- Highly organised and attentive to detail
- Show willingness and ability to strive towards continuous improvement
**Your Future at TechnipFMC**
- Opportunities to work on exciting projects
- A chance to work within a diverse and international team
- Opportunities to develop your skills, knowledge and experience
- An attractive benefits package, including life insurance and private healthcare
- Access to our on-site gym and staff restaurant
- Flexible ways of working
- Challenging work
- Strong team spirit
- A positive working environment
- Opportunities to join Employee Network Resource Groups (ENRGs) in support of Inclusion & Diversity, Wellbeing and the Environment.
- Opportunities to contribute to our Environmental, Social Governance (ESG) efforts. More here
Learn more about TechnipFMC and find other open positions by visiting our Career Page.
Follow us on LinkedIn for company updates.
- TechnipFMC promotes inclusion and diversity, guaranteeing equal opportunities to everyone, regardless of age, race, ethnicity, religion, sexual orientation, gender expression, disability or any other plurality._
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