Personal Assistant, Band 4- Medicine

2 weeks ago


Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

KEY RESULT AREAS Admin/Management - Responsible for the line management and day to day line management of the matron secretarial teams and Bank. - Monitor workforce performance for the Divisional Admin Team (matron secretaries) in liaison with the Admin Co-ordinator - Assist with the monitoring and updating of data quality reports around complaints/compliments. - Monitoring of Divisional leave adherence to local annual leave policy. Workforce - Lead on the organisation of recruitment and selection of Divisional Admin/bank staff, including preparation of job descriptions, personal specifications and interview admin.
- Monitor performance, sickness absence and take appropriate action, when necessary, with local team. - Conduct annual appraisals/performance reviews and identify training requirements for local team. Training - Responsible for planning and implementing induction programme for recently appointed secretarial/admin bank staff - Monitor and ensure compliance with attendance at statutory, mandatory training across the teams for which you are responsible. - Develop local rolling training programme for new and existing secretarial staff within the directorate, in conjunction with Trak/Training Lead, to ensure staff complete the agreed Trust mandatory training.
- Be proactive in own Personal Development to ensure ability to support own staff. Meetings - Attend any meetings relevant, such as departmental or speciality meetings as required. Procurement and Commissioning - Commission stationery and office equipment for the span of control. - Monitor the delivery of goods procured and distribute as appropriate - Maintain accurate records of the commissioning, procurement and delivery of goods and authorise payment in a timely manner.

Physical effort and working conditions - The ability to recall information and not forget tasks. - Required to sit for long periods when taking minutes in meetings and computer work. - Manage own time effectively. - Regular concentration required for transcribing minutes, audio tape work, with frequent interruptions.
- Regularly talk to staff on the telephone or in person to decide whether I can sort out their enquiry or whether they need to speak to the DDQN/Deputies or someone else or make an appointment for them. - Occasionally exposed to distressed people, people whose first language is not English and verbal aggression Please see the attached job description and person specification for more information on this role.



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