Team Pa

2 months ago

StainesuponThames, United Kingdom Clarke Recruitment Solutions Full time

Our client is going from strength to strength and is looking to add a Team PA to join their Group Head Office in Staines. You will be supporting the CEO and four members of the Group Leadership Team by providing fully comprehensive administrative support(including diary management, travel arrangements, and document preparation).

**Some Duties include**:

- Preparation of presentations and other documentation for meetings/events to a high standard on time.
- Complex diary management including the organisation and coordination of meetings, conferences, and events and all associated activities, as necessary.
- Meeting support - attendance and minute-taking as required
- Order stationery and other supplies for the office, ensuring items do not run out.
- Ensuring the CEO is briefed ahead of all meetings and any action points are followed up on time.
- Booking of travel and hotels for all Group Board members.
- Coordination of Group Board Meetings, including travel, dinners, and accommodation requirements.
- Looking after visitors including the booking of lunches, hotels, and travel needs.
- Manage expense claims via Concur system (including reconciliation of corporate credit cards).
- Compilation of Board Reports for Exec and Board Meetings

**Skills & experience our client is looking for**:

- Ability to prioritise workload and work on own initiative to achieve required deadlines.
- Experience in arranging travel for director level
- Intermediate to Advanced level in MS Office including Word, Excel, PowerPoint, and Outlook.
- A high level of personal and professional standards.
- Ability to engage, collaborate and communicate professionally and clearly with all levels of the organisation both internally and externally.
- Able to take responsibility, work independently and manage own workload.
- Ability to build effective working relationships with colleagues, clients, service providers, and parent company.
- Demonstrate outstanding organisational skills with a high level of accuracy and attention to detail.
- The ability to work with little direction in a proactive and ambassadorial manner.
- Working to very tight and constantly changing deadlines with absolute discretion.

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