Operational Planning Assistant
2 weeks ago
**Who we are**
**Join Our Journey - Together we will Make it Happen**
Here at Transport for Wales we are preparing for the future. We will be building new stations, introducing new trains, and transforming the rail network across Wales and the Borders. This brings opportunity - for Wales’ economy, and for you.
Our vision is to create a world-class railway that will enable Wales to prosper for generations to come. But achieving this depends on the quality of our 2600+ people and the environment we create to enable them to succeed.
**Role responsibilities**
We are currently recruiting for an **Operational Planning Assistant** to join our Planning and Performance team on a permanent basis.
The Operational Planning Assistant will be responsible for providing administrative and logistics support to the Operational Planning team, and wider Performance & Planning directorate.
You will Act as first ‘point of contact’ for any enquiries, requests, or business opportunities. As well as managing the departments day to day administrative activities.
Responsibilities will include but not be limited to:
- Managing room bookings / stationery orders / department mailboxes
- Produce / distribute departmental paperwork
- Financial reconciliation activities, including purchase orders, requisitions, and invoice validation
- Produce and manage project support materials such as action trackers, risk registers, meeting minutes / notes, and briefing documents
- Maintain a robust and accurate filing system (both electronic and physical) to manage archive and reference material
- Maintain a positive working relationship with key stakeholders (internal & external), always representing the interests of Transport for Wales in a positive and professional manner
- Support the Head of Operational Planning in the business and commercial development of the department
**_Essential requirements to be considered for this role: _**
- Must be fully conversant with Outlook, Microsoft Word, Excel and PowerPoint
- Excellent communications skills, both verbal and written
- Attention to detail and organisation skills are essential
- Excellent interpersonal skills
- Excellent analytical and problem-solving skills
- Experience in writing professional material, with appropriate language and presentation
**Welsh Language Skills**
Transport for Wales Rail Limited supports and promotes the use of the Welsh Language by employees and will encourage them to develop, improve and maintain their Welsh Language skills. We fully support staff who want to improve their Welsh language skills, and personal development for Welsh Language skills are offered in a variety of ways such as online learning, classroom courses and funding attendance at local community courses.
**Equal Opportunities**
At Transport for Wales Rail Limited we value diversity. It makes us stronger, helps us understand our customers better, make better decisions and be more innovative. Everyone’s different and has their own perspective so we’re building a diverse team that mirrors the communities we serve. Through this we’re determined to be one of Wales' leading inclusive employers. We’re creating an inclusive transport network that everyone in Wales can be proud of.
**Next steps**
Does this role sound like the opportunity you are looking for? Do you want to find out more? See attached Job Description for further details.
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