Project Coordinator

5 months ago

Aberdeen, United Kingdom Hydrasun Ltd Full time

Hydrasun is a recognised market leader in the provision of integrated fluid transfer, power and control solutions. We are focused on supporting the energy transition through our work in the oil and gas, renewable energy, general industrial and marine industries worldwide.

We are recruiting for a trainee Projects Co-ordinator based in our Aberdeen Headquarters to provide direct support to the Umbilicals Manager & Projects Manager in relation to the management of ongoing Projects including the preparation of reports and dealing with daily customer interface and daily Umbilicals Dept issues.

**Essential Experience, Qualifications and Competencies**
- Educated to National 4 level (Standard Grade - General) or equivalent, including English & Maths.
- Experience of working in a project / sales related environment OR Experience of working in a workshop / manufacturing / operational related environment
- Experience of QMS Systems, procedures and templates
- Experience of working to and adhering to deadlines
- Relevant Industry Knowledge
- Ability to communicate both verbally and in writing at all levels
- Proactive customer focus
- Ability to use Word / Excel and PowerPoint Systems
- Excellent Organisation Skills
- Ability to use initiative in day to day work tasks
- Ability to work on own or as part of a team
- Excellent attention to detail
- Ability to remain focused under pressure
- Ability to plan workload
- Ability to manage change
- Decision Making
- Problem Solving

**Desirable Experience, Qualifications and Competencies**
- Project Management Qualification
- MS Packages related Qualification
- Engineering Qualification (e.g. HNC, HND, BEng)
- Experience in a Customer-facing role
- Experience of administering a Document Control system
- Experience of Process Flowcharting
- Product Knowledge
- Experience of umbilical design using QuickCad
- Experience of using SYSPRO especially in the following fields: Sales Order Entry, Customer Query, Sales Order Query, Dispatch Note Query, POTPAC, Purchase Order Query, Inventory Query, Work In Progress Query, Supplier Query and Purchase Order Entry.
- Experience of Stab Plate Production
- Experience of QA Practices
- Experience of Factory Acceptance Test Procedures
- Subsea sector knowledge Experience of Technical Specifications & Drawings

**Responsibilities include but are not limited to**:

- To prepare relevant documentation packs relating to specific project work.
- To ensure the effective co-ordination of project documentation is maintained on an ongoing basis.
- To prepare and issue work instruction packs in a timeous manner.
- To proactively expedite sales and purchase orders to ensure departmental delivery dates and key performance indicators are met.
- To provide exemplary customer service both internal and external on a daily basis.
- To ensure that all orders received are entered on SYSPRO in an accurate and timeous manner.
- To assist in the preparation of bids and quotations as and when required.
- To create all relevant invoices for customers on the completion of the work scope.
- To ensure that all tasks carried out meet company Quality Management System procedures.
- To maintain an effective filing and administration system in a manner that is accurate and easy to use.
- To attend departmental and inter-departmental meetings.
- To assist in the planning of daily, weekly and monthly production schedules.
- To assist in the sourcing and procurement of components required for individual projects.
- To up-date the delivery performance register on a daily basis.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking
- Gym membership
- Life insurance
- Referral programme

Schedule:

- Monday to Friday

**Experience**:

- Project Coordinator: 1 year (required)

Work Location: In person

Reference ID: Ref: 1343

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