Project Coordinator

4 weeks ago


Aberdeen, United Kingdom ICR Full time

We are looking for a Project Coordinator to join the Composite Repairs team, based in Aberdeen.


The Project Coordinator will work within the Composite Repairs team, to support the Operations/Engineering teams in completion of all daily requirements.


This role will report to the Senior Project Managers.


The main tasks include, but are not limited to:

  • Support the Operations / Engineering teams with materials planning, inventory management, procurement and supply chain.
  • Support Sales staff with client management and expectations.
  • Develop, approve and update, in conjunction with the Project Managers, relevant project planning schedules/personnel logistics to reflect resource allocation in line with various project requirements and client requests.
  • Monitor relevant project cost control / tracking and preparation of monthly reports for the Project Managers.
  • Compile and issue the ‘Final Report’ to clients, ensuring archiving of relevant project records.
  • Develop and produce client proposals, tenders and cost estimates.
  • Prepare work packs and deployment packs.
  • Support the wider Operational team with the ongoing compliance and implementation of the Company’s Competency Management System (ICR-BMS-02-OPS-PRO-437).
  • Liaise with the Training & Competency Coordinator to support the coordination of training for operational personnel in line with the relevant competency frameworks and training matrices.
  • Provide general administration support to the Operations Team.
  • Organise freight, logistics and exports of equipment.


Key Responsibilities:

  • Ensure all technical queries and requests raised by the various project teams are promptly dealt with.
  • Ensure adequate resource and competency of personnel to carry out project requirements, whilst ensuring compliance with the Company Competency & Business Management System.
  • Maintain and improve appropriate technical procedures and work instructions.
  • Ensure that relevant invoices and variation order requests are submitted promptly to clients.
  • Liaise with various departments within the Company and clients to ensure the smooth flow of information for operation planning purposes.
  • Work with Manging Director/Project Managers on operational improvements, HSEQ, training programs, competency levels of staff, etc. and risk assessments.


Key Skills, Attributes and Experience:

  • Knowledge of SAP is preferable, but not essential.
  • Strong organisational and planning skills
  • Problem resolution and process familiarisation
  • Analysis and decision-making skills
  • Excellent interpersonal skills
  • Strong ability to multi-task
  • Experience supporting competency and training matrix requirements, in line with the Company’s Competency & Business Management Systems.
  • Excellent administration skills, including report writing.


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