Project Coordinator

4 months ago

Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for a Project Coordinator for a contract position, located in Aberdeen.

**Role**:
The Project Coordinator, reporting to the Operations Manager, will provide support to the operations team and will assist in all stages of a campaign to ensure successful project preparation, execution and closeout for our employees and our clients. Provide direct support to the Operations Team

**Responsibilities**:

- Raising project Purchaser Orders and expediting of same
- Assisting with project procurement, obtaining quotations, raising PO’s and expediting.
- Project Document Control.
- Set up of Project files on SharePoint and Teams, including raising Project Number on Caiman
- Assist with project invoicing including compiling backup, raising invoices and logging.
- Upload DPR’s/ Tool Box Talk forms onto Soundings.
- Liaise with offshore team to complete RA’s and TBTs and updating Caiman with Project information (Client PO, updating PO values to reflect actual invoices/ forecast costs, Project information page).
- Develop and maintain project and HSEQ statistics/KPIs.
- Coordinate project close-out activities.
- Liaising with the Geoscience team in packaging final deliverables to the client. This includes project debrief meetings, capturing action items and logging them into the system.
- Document Control including complying with client specific document control processes and requirements.
- Upload certification to Caiman for assets.
- Provide support as required for Crewing and Personnel Logistics for Client projects, including the administration of offshore certification and other documents.
- Keep suppliers’ certifications/documents up to date on Caiman system.
- Any other tasks as required within the competence of the role and the jobholder. Set up and maintain general templates and documents required for the business.
- Assist with maintaining department procedures, work instructions, guidelines and policies and drafting of new documents as required to support the business.

**Requirements**:

- Previous administration experience, in the oil and gas/renewables service sector.
- Highly proficient in MS Excel, MS Word and MS Outlook a must.
- Experience in personnel and asset tracking systems would be advantageous.
- Excellent communication skills - written and verbal.
- Ability to work on own initiative and work effectively as a member of an international team.
- Self-motivated with a pro-active approach and committed to continual improvement.
- Ability to work to tight deadlines whilst prioritising workload in order to meet demands as well as having a good eye for detail and high level of accuracy.
- Extensive experience using SharePoint is considered an asset.

**Job Types**: Full-time, Temporary contract

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Aberdeen: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: JO0000013389

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