Contracts Administrator

7 months ago


Lowestoft, United Kingdom Centre for Environment, Fisheries and Aquaculture Science Full time

**Details**:
**Reference number**:

- 357227**Salary**:

- £27,210 - £28,400- New entrants are expected to start on the minimum of the pay band.- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- CEFAS - International Funding & Partnerships**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LowestoftAbout the job

**Job summary**:
The Commercial Advice Team (CAT) are a busy professional team responsible for the legal and contract aspects within Cefas. We are looking for someone with a good eye for detail and administration skills to support our busy team. The role would provide any applicant with an excellent development opportunity in the following areas:

- Ensuring contractual information in our management systems are up to date and supporting CAT input to the bidding process.
- Understanding Cefas’ delegated authority and managing signature of documents (including final document comparisons and DocuSign).
- Understanding the importance of securely storing legal documents and managing new requests and expiries through our management process.
- Understanding different types of contracts and agreements, through shadowing members of the team.
- Understanding standard contractual terms, what to look for and why, leading to the ability to conduct basic contract reviews.
- Ability to identify commercial/ contractual risks commencing with simple project quotations and variations.
- Shadowing members of the team during negotiations and internal discussions on commercial/ contractual issues.

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

**Job description**:
Your main duties and responsibilities will include, but are not limited to:
The applicant would initially be required to assist with the management of administrative aspects of the Contract from the bidding phase through to the contract close down.

The role will involve working with Portfolio Leads/ Project Managers on drafting simple quotations and contract variations including checking final documentation and arranging signature via DocuSign. With support and guidance from a member of the team, the applicant will read and provide comment on simple contracts and agreements as part of the bidding process. This involves looking for set criteria within contracts to highlight potential issues where clauses deviate from Cefas standards.

The role also includes working closely with the Portfolio Leads to support contractual issues through regular interaction and meetings. There will also be other administration included in the role such as raising orders, arranging meetings and keeping the management information system up to date. The team continually look to evolve the service they provide to ensure efficiencies and improvements, there is an expectation that the applicant will participate in providing input and support any implementation as part of their role.

In addition, Cefas reserves the right to ask staff to take on additional duties and responsibilities which are commensurate with their grade. Team Leaders and management will have a discussion with staff to explain the changes that are to be made. A new job description will be issued if required.

**Person specification**:
The following are essential criteria required for this role and you must be able to demonstrate your skills and experience in the following areas:

- ability to work in a team with a variety of people.
- Applicants should be pro-active, organised with good time management skills.
- An eye for detail and an aptitude for reading is important for this role.
- An ability to adapt knowledge and experience depending on the scenario.
- Applicants should be pro-active with good business acumen
- Have confidence to ask questions/ challenge.
- Have patience as due to their nature tasks can take some time to complete/ come to fruition.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Delivering at Pace
- Working Together
- Communicating and Influencing

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- Demonstration of business acumen and good written skills will be required.

**Benefits**:

- Alongside your salary of £27,210, Centre for Environment, Fisheries and Aquaculture Science contributes £7,347 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Generous annual leave entitlement - Cefas offers 25 days' annul leave on entry



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