Personal Assistant to Corporate Director
2 weeks ago
Role PA to Corporate Director
Grade £16.60
Connect2Luton are excited to recruit for a Personal Assistant to a Senior Director in the Borough of Luton.
As a Personal Assistant, you will be responsible for providing effective secretarial and administrative support to the Director and undertake specific support tasks as required.
To be successful in this role you must be able to operate within a demanding environment and will need to be reactive to frequently changing priorities and deadlines, with a high degree of interpersonal and social skills to influence and progress mattersefficiently and professionally.
**About the Role**:
- Draft correspondence, memos and reports on behalf of the Director, using personal judgement to ensure that written communications are accurate, understood and fluent.
- Collect, analyse and interpret statistical and other management information, manipulating/presenting data.
- Receive and filter incoming telephone calls for the Director from a wide range of sources. Initiate own calls when necessary, exercising tact, discretion and courtesy.
- Provide shorthand/audio and copy typing service to a high standard and strict deadlines.
- Maintain the Director's diary through prioritisation, allocation and organisation of appointments.
- Attend, participate in and minute meetings internally/externally.
**About you**:
- Experience of a secretarial support role to senior management.
- Effective and credible communicator, able to deal with a wide range of people in a courteous but assertive manner.
- Able to produce clear, understandable and grammatically correct documents.
- Work closely to organisational priorities and deadlines, able to progress and facilitate matters.
- Able to work on own initiative, make informed judgement without coming back to management.
- Able to take appropriate action when discrimination is identified.
- OCR 2 Typing, Shorthand 70 wpm, Audio certificate, GCSE grade C English or equivalent qualification.
- Knowledge of operation of Local Government; Transport Industries.
- Ability to attend sites throughout the Borough (as required). Able to adjust hours of work on occasions to meet service requirements.
**About Us**
Luton Borough Council have partnered with Kent County Council to create Connect2Luton, a recruitment managed service for all contingent temporary agency, contract and interim roles at the Council.
Our heritage and being local government owned means we have a wealth of knowledge and expertise within the public sector, with many of our employees having previously worked for the Council or have supplied previously into the Council, for several years.
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