Events and Internal Communications Officer

3 weeks ago

Cardiff, United Kingdom Cardiff University Full time

**Advert**

**Events and Internal Communications Officer**

**School of Modern Languages**

Cardiff University's School of Modern Languages is looking to recruit an Events and Internal Communications Officer who will act as the primary school liaison point for academic staff for event organisation and delivery, as well as the externally facing point of contact for all event enquiries. The post holder will also be a key representative for the School at events, at College and university communications meetings, and as a member of internal and external networks.
- In support of internal school communications and information, the post holder will also be the responsible for sourcing and drafting content for internal communications such as newsletters, handbooks and guides, and the school intranet pages, developing individual capacity through professional experience and development.
- There is also an opportunity to work with colleagues from the College to contribute to, and facilitate, communications & marketing plans in accordance with a prepared cycle of activity.
- With a support culture for continuous professional development, the School of Modern Languages has an excellent track record of helping people develop in their areas of interest, with many progressing within the school and the wider university.
- The role will require a flexible approach to working hours as it will include some out of hours working and occasional Saturday working for some events. At other times, the role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home.
- The post is available full time (35 hours per week) or part-time (28 hours per week). Workload will be adjusted accordingly.
- The post is fixed term for 1 year to cover a leave of absence and is available from mid-June 2023.**Salary**: £24,715 - £28,929 per annum, pro-rate if part-time (Grade 4)**Date advert posted: Thursday, 22 June 2023**

**Closing date: Thursday, 6 July 2023**

**Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.**

**PLEASE ENSURE THAT YOU READ THE TEXT RELATING TO THE COMPLETION OF A SUPPORTING STATEMENT DETAILED WITHIN THE PERSON SPECIFICATION SECTION**

**Key Duties**
- To act as the primary school liaison point for academic staff for event organisation and operations, and externally facing point of contact for all event enquiries. This will include providing advice and guidance on the planning and delivery of a wide range of events (both face to face and virtual), such as public lectures, cultural events, VIP visits and larger conferences, and resolving any issues relating to events using own judgement and creativity to suggest the most appropriate course of action where appropriate.
- To act as a key representative for the School within the College, and at events, communications meetings, and inernal and external networks. To also establish working relationships with key contacts across the School, College and University, assimilating information to put into practice in the School and sharing best practice across the College.
- To take responsibility for sourcing and drafting content for internal communications such as newsletters staff hand book, and intranet pages, developing individual capacity through professional experience and development.
- To work with colleagues from the College to contribute to, and facilitate, communications / marketing plans in accordance to a prepared cycle of activity.
- To provide operational support for multiple events and projects with over-lapping timescales, working unsupervised to deadlines. This will include undertaking a range of tasks including planning, maintaining the School’s events database, booking of venues, hotels and catering, co-ordinating RSVP lists, and managing ticket purchases / reservations online using Eventbrite and Microsoft forms, producing and assembling conference and promotional materials, and communicating with and supporting delegates and speakers.
- Produce and distribute the School’s monthly event listings, liaising with colleagues across the School to ensure a comprehensive list of activity, adapting information and style for each audience type and authoring and /or editing information. Upload information onto the School / University webpages, using Squiz.
- Managing / hosting online events using Zoom and Teams

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