Pastoral Office Administration Assistant
3 days ago
**Pastoral Office Administration Assistant
**16.5 hours per week (five mornings); term-time (38 weeks) plus two training days**
**Pay Scale: H3 (Points 5-6)**
**Paid salary reflecting actual hours/weeks £7,581 - £7,728**
Roundwood Park is a high achieving 11-18 school in Harpenden, Hertfordshire. The school carries an
Outstanding rating from Ofsted and enjoys an excellent reputation, both locally and nationally. We
have a large and expanding Sixth Form.
We are seeking an organised and hard-working person to join our Pastoral Office team, providing the
administrative support behind our Heads of Year, Student Support Officers and others. You need to
enjoy working for and with lots of different people. You can find out more about our Pastoral work
form provided by the on-line recruitment platform where you have found this advert. Please ensure
that your covering letter or personal statement addresses the requirements of the role as set out in
the Person Specification.
- We are committed to the safeguarding and promotion of children’s welfare. We also have a sincere _
- commitment to equal opportunity and to the celebration of diversity, including in our staff recruitment. _
- strength and opportunity that comes from diversity in all aspects of our make-up. We will need to _
- to satisfactory enhanced Disclosure and Barring Service clearance. _
**Advert closes 8am on Thursday 7th July**
**JOB DESCRIPTION**
**Pastoral Admin Assistant KS3 - KS4**
**Date**: October 2019
**Grade**: H3 plus fringe allowance
**Reporting to**: TBC, within the Pastoral Team
**Purpose of the Role**:
To provide administrative support to the KS3/4 Heads of Year and Student Support Officers,
and to the Designated Safeguarding Lead, in order to support the delivery of
comprehensive, confidential pastoral support to all KS3/4 students.
**Responsibilities**:
This list of responsibilities is not exhaustive, but includes the following:
- Inputting data into SIMS and producing daily reports alongside the Student Support
Officers, e.g. Detentions
- General Admin - producing, or publishing electronically, information and data
including lists, tables, forms, meeting minutes and letters for parents
- Facilitating the smooth running of recognition, rewards and consequence systems,
including detention lists, behaviour reports, communication to parents, including
boards for KS3 & 4
- Maintaining the pastoral filing system
- Alongside the Student Support Officers dealing with daily telephone queries, dealing
with and signposting student enquires and arranging meetings and appointments
when necessary
- Maintaining all student Progress Files
- Assist organising the Prom alongside the KS4 Student Support Officer
- Managing the Round Robin process - collating information from all the relevant
student’s tutors
- Helping with the set up and administration of Parent consultations, e.g. laminating
signage, photocopying, producing labels, typing up teacher location sheets,
arranging catering and drinks, booking rooms etc
- Maintaining stock of essential items on Pastoral office - report booklets, stationery,
spare uniform, black plimsolls, makeup removal items, sanitary items etc
- Managing and returning confiscated items to students
**Person Specification**
Key attributes:
- High degree of general systems competency, to allow maximum use of technology to
facilitate efficient workflow
- Accuracy
- Organisation
- Excellent communication skills with parents, staff and students
- Initiative; seeking continuous improvement in efficiency and effectiveness
- Coping with regular interruptions
Desirable:
- Familiarity with SIMS/school procedures
-
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