Purchasing Support Administrator

7 months ago


Cross Hands, United Kingdom Castell Howell Foods Ltd Full time

Castell Howell Foods is Wales’ leading independent food service wholesaler, servicing the length and breadth of Wales, the Border Counties and the South West of England. We currently have a vacancy for a Purchasing Support Administrator based at our Cross Hands depot.

**Main Duties and Responsibilities**:
Reporting to the Purchasing Director you will provide administrational support to a busy Purchasing Administration department. Duties will include:

- Managing the administration and invoicing aspects relating to a portfolio of Supplier Contracts Rebate Claims. Producing invoices and providing sales data to suppliers to back up claims and ensure that timely payments are received for all monies due and resolve any queries.
- Process monthly Supplier Promotions claim-backs. Raising invoices for the claims along with supporting sales data in Excel and ensuring that timely payments are received for all monies due and resolve any queries.
- Speaking with Supplier Representatives / Finance contacts to resolve any discrepancies or issues surrounding claims raised so that monies due can be paid.
- Dry Goods Catalogue - Negotiate and co-ordinate advertising support from suppliers for annual Dry Goods Catalogue. Involves managing the process from initial contact with supplier, agreeing a level of contribution, collating adverts and working with the Marketing team, to finally raising invoices and ensure that timely payments are received for all agreed support.
- Annual Exhibition Supplier Stand Invoicing - Raising invoices for Exhibition Stand charges to be sent to attending suppliers.
- Supplier Sample Claimbacks - Claim back from suppliers agreed value of samples requested and sent out by Sales team.
- New Supplier Accounts - Completing new account forms and working with Purchase Ledger and Technical department to monitor the process through to completion.
- Provide copy invoices to Purchase Ledger as and when requested.

**What we offer**:

- A full-time position contracted to 40 hours per week. Working Monday-Friday 08:30-17:30.
- A competitive salary based on experience
- 25 days annual leave plus Bank Holidays
- 5% Company contribution pension scheme
- Generous discounted staff purchase scheme - save money on your weekly food shop
- Perkbox - Benefits & Rewards platform
- Free tea and coffee
- Free onsite parking

**Additional Information**:

- Proof of eligibility to work in the UK is required
- DBS check required


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