Document Controller

6 months ago


Newcastle upon Tyne, United Kingdom Siemens Energy Full time

**A Snapshot of your day**

As a Document Controller you will be responsible for processing project contract documents by use of the document management tools, throughout the project lifecycle. With regular status reporting to the Client, Project Management, and other departments.

**Let’s talk about you**

**Your profile**
- Ideally, experienced with database systems/documentation tools.
- Completed vocational training in administration.
- Teamwork as well as independent organization and a solution-oriented way of working.
- Strong communication skills, both verbal and written.
- Focused on accuracy and commitment to achieving deadlines.
- Familiar with MS Office.

**Your responsibilities**
- Responsible for all Document Management activities within the Project (Reporting, Process, Implementation).
- Administrates and maintains the technical documentation throughout the entire Project lifecycle.
- Initial point of contact for all Document Control activities within the Project.
- Reserving and downloading existing drawings from Client’s systems.
- Creating placeholders in Aconex from Contract Drawing Lists.
- Assign and manage document numbers through Alteryx.
- Quality checking and policing of the document workflow process in accordance with Siemens Energy process.
- Creating placeholders in Customers systems.
- Manage, distribute and document feedback, responses and incoming documents (from suppliers, installation site, customers or other third parties).
- Key contact with the customer organisation regarding the Document Management Systems, Master Document Register / Contract Drawling List and coordination with other departments.
- Downloading Customer comments and creating placeholders for comments sheets in Aconex.
- Control of quality records including document control lists, transmittals, transmittal receipts and Customer comments in line with in-house, supplier, customer and ISO quality procedures.
- Manage expediting of all relevant documentation for release to construction sites.
- Management of as-built drawing process through to final issue to the Client.
- Continuous process improvement.
- Reports day to day to the Document Control and Information Manager.

**Let’s talk about us**

"Let’s make tomorrow different today" is our genuine dedication at Siemens Energy to all customers and employees on the way to a sustainable future.

We’re Siemens Energy. A collection of over 97,000 extraordinary minds worldwide, 3,500 in the UK, making the future and you could be one of them. Our daily lives depend on a steady supply of affordable energy. Our Systems Business is committed to meeting this energy challenge through the turnkey delivery of HV substation solutions for the efficient, reliable, and intelligent transmission and distribution of electrical power. Siemens Energy are constantly innovating and pushing the boundaries in how digitalisation is shaping the future of the energy industry; we need the most promising talent to support us on this journey.

**More insights**

**Be Energized. Be you.**

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and compassion. Our combined creative energy is fuelled by at least 130 nationalities. Siemens Energy celebrates character - no matter what ethnic background, gender, age, religion, identity, or disability. We energize society. All of society.

Our benefits package includes a generous base salary, annual bonus, and we celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you. We offer 26 days holiday (which increases with service), up to 10% pension contribution match, an excellent company share scheme and employee discounts just to name a few.


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