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Procurement Assistant

4 weeks ago

Dundee, United Kingdom Social Security Scotland Full time

Overview:
Getting a start into work can be daunting. You don’t have experience, so how can you get a job?

The Modern Apprenticeship programme is designed to overcome this. Support and training is provided on the job so you can develop your skills, gain experience and get paid at the same time. You just have to bring your energy and commitment every day.
- The Procurement team sits within Social Security Scotland’s Procurement and Commercial branch, which is part of Finance and Corporate Services division. If you haven’t heard of procurement before, it is the process of buying goods or services that the organisation needs. Within Social Security Scotland, this involves ensuring we are making the best use of public funds when making purchases.
- As a Procurement Assistant Modern Apprentice you will play a key role in our branch and carry out a range of stretching responsibilities. You will work as part of a team and will have the opportunity to work with colleagues across Social Security Scotland and the wider Scottish Government. You will be given full training on all aspects of the role, including the systems and technology required.
- During the first 12 months you will be expected to gain a Scottish Vocational Qualification (SVQ) at level 3 which is relevant to the work of the team. You will receive the ongoing support and development you need to succeed, with support provided not only by your colleagues but also by a qualified assessor who will work with you on a monthly basis. You will also be given time within working hours to work on your qualification.
To find out more about being a Modern Apprentice at Social Security Scotland, please watch the following video - Modern Apprenticeship journey at Social Security Scotland

**What Do We Do For You?**
- Access to our flexible working system with potential to accrue up to four additional days’ leave in a four-week period.
- Minimum five weeks’ annual leave (pro rata) in addition to 11.5 public and privilege holidays.
- Full and comprehensive training, and access to learning and development opportunities to support your personal and professional growth.
- Career progression - join a developing organisation with excellent opportunities for career advancement.
- Attractive Civil Service pension (employer contributions between 26.6% - 27.9%).
- Workplace adjustments for everyone who needs them to ensure your comfort and safety in your new role.
- Health and wellbeing support including 24-hour access to our Employee Assistance Programme, plus counselling support available for all.

**Hybrid Working**

We embrace a hybrid working style where all colleagues will spend time in either our Glasgow or Dundee offices. There is an expectation of a minimum 2 days per week in your assigned location. Your base location will be either Glasgow or Dundee.

**About Us**
- Social Security Scotland is an Executive Agency of the Scottish Government. Our benefits help people from all walks of life in Scotland. We are committed to recruiting a diverse workforce that is representative of the clients we serve.
- Find out more about us here.
- Social Security Scotland is proud to have committed to the Young Person’s Guarantee, joining employers across Scotland in creating the best opportunities we can for young people.

**Responsibilities**:

- Supporting procurement (buying goods and services) activity throughout Social Security Scotland, including engaging with customers and suppliers.
- Supporting contract management activity, including tracking spend and delivered savings.
- Supporting tender evaluation meetings and organising the Tenderers briefing meetings.
- Creating and maintaining files and filing key documents, using Microsoft Word and Excel.
- Arranging and supporting team meetings, including drafting and circulating agendas and inviting attendees, taking and circulating minutes and chasing up on actions prior to the next meeting.
- Coordinating team planning workshops.
- Booking transport.
- Producing the team’s monthly newsletter.

Qualifications:
No specific qualifications are required for this post.

**How to Apply**
We've told you about us and now we’d like to know your story, what makes you who you are and what you can bring to this role.

1. In 300 words please tell us about a time when you have worked well within a team or group.

2. In 300 words please provide an example of when you have used your organisational, and/or prioritisation skills to manage your workload effectively.

3. In 300 words please tell us about a time when you communicated effectively.

4. In 300 words please provide an example of when you have demonstrated good IT skills.

Social Security Scotland - Further_information for job applicants

**Information Sessions**
- To join one of the sessions, please click on the below links:

- Friday 15th March at 12pm - 1pm - Click here to join the meetingWednesday 20th March at 4pm - 5pm - Click here to join the meeting**Interview Inform

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