Executive Assistant

3 weeks ago

Dundee, United Kingdom Blue Arrow Full time

Key tasks will include but will not be limited to:

- Take a proactive approach to the effective scheduling of meetings, including identifying dates, booking venues, organising necessary travel arrangements for attendees, dealing with hospitality, attending meetings and taking accurate minutes.
- Manage an effective system that anticipates workload, appointments and diary and travel commitments. Review and assess schedules to ensure appropriate time is allocated for completion of workload and forthcoming demands. Maintain a cyclical calendar for recurring activities, prompting actions, progress chasing and triggering deadlines for routine tasks to ensure deadlines are met.
- Act as a main point of contact for queries from members of senior management, professional services and staff, dealing with enquiries from staff, HR and Finance etc. Use initiative and judgment in dealing with technical, logístical, or interpersonal problems that may arise.
- Responsible for organising and minuting high level meetings. Draft agendas, liaise with committees and attendees, collate and distribute relevant papers, take minutes and proactively follow up on any actions deemed appropriate.
- Update and manage Teams and SharePoint as required.
- Support the Senior Management team with administration such as recruitment and selection, equality and diversity reporting, absence management, new staff inductions and promotions.
- Organise and project manage events, e.g. staff meetings, auditors and vendors. Coordinate visits from external consultants. Liaise with senior colleagues to assess availability and secure optimum dates. Liaise with external organisations to coordinate programmes, project manage the event/activity.
- Act as a nominated point of contact to provide administrative support for high profile projects, determine the support required and liaise with appropriate departments to facilitate necessary arrangements.
- Provide support for the Annual Report, assist with the collation of content, format documents and contribute to the completion and dissemination of that document.
- Support key projects as the administrative lead
- Responsible for procurement for the travel, conferences and stationery via the procurement system and procurement cards. Adhere to procurement guidelines and ensure appropriate allocation of expenditure.
- Proactively monitor expenditure for responsible areas of spend such as travel and events. Organise and assist with the arrangement of finance meetings and the processing of action points that arise from meetings.
- Update the website. Liaise with Senior Management to coordinate the development of the website and ensure content from a variety of sources is collated, reviewed and presented to relevant individuals for approval.
- Proactively monitor and update signage across all sites, liaising with service delivery managers, to ensure signage is in line with corporate image.
- Undertake any other administrative duties as may be required commensurate with the post.

Essential Knowledge, Experience and Skills:

- Previous relevant work experience in an IT environment
- Experience of fulfilling the role as described in the duties above
- Highly competent in the use of Microsoft Windows and Office, Microsoft Teams and SharePoint
- Must possess good written and oral communication skills to communicate to people at all levels and to exchange technical concepts in a manner appropriate to the audience.
- Evidence of positively contributing to a culture of customer service and technical excellence. Ability to build and maintain mutually beneficial relationships. Excellent interpersonal skills able to communicate in a friendly, open and constructive manner. Team player. Willingness to develop skills/professional development.
- Takes initiative to proactively identify, analyse and solve problems raising ongoing issues where necessary.
- Excellent organisational skills, and ability to effectively prioritise time and work. Knowledge and experience of establishing and maintaining effective office systems. The ability to take personal responsibility and deal systematically and calmly with conflicting demands. Ability to manage own time and workload, meet deadlines and prioritise work. Able to work on own initiative with mínimal supervision.
- Understanding of requirement for confidentiality.
- Ability to take minutes and keep accurate records of meetings when required. Capable of working to a high level of accuracy and reliability and have the capacity to learn quickly and work flexibly.

AGY

  • Executive Assistant

    3 weeks ago

    Dundee, United Kingdom Search Full time

    Executive Assistant Hours: Full-time, 37.5 hours per week, office-basedWe are seeking an experienced Executive Assistant to provide comprehensive administrative support to the Executive teams within the business. This role is initially a contract role however, this may lead to a permanent position within the organisation. Responsibilities: - Manage diaries,...

  • Executive Assistant

    3 weeks ago

    Dundee, United Kingdom Search Full time

    Executive AssistantHours: Full-time, 37.5 hours per week, office-basedWe are seeking an experienced Executive Assistant to provide comprehensive administrative support to the Executive teams within the business. This role is initially a contract role however, this may lead to a permanent position within the organisation. Responsibilities:- Manage diaries,...

  • Executive Assistant

    3 weeks ago

    Dundee, United Kingdom Search Full time

    Executive Assistant Hours: Full-time, 37.5 hours per week, office-basedWe are seeking an experienced Executive Assistant to provide comprehensive administrative support to the Executive teams within the buisness. This role is initially a contract role however, this may lead to a permanent position within the organisation. Responsibilities: - Manage diaries,...

  • Executive Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Search Consultancy LTD Full time

    Executive AssistantHours: Full-time, 37.5 hours per week, office-basedWe are seeking an experienced Executive Assistant to provide comprehensive administrative support to the Executive teams within the buisness. This role is initially a contract role however, this may lead to a permanent position within the organisation. Responsibilities: Manage diaries,...

  • Executive Assistant

    3 weeks ago

    Dundee, Scotland, United Kingdom Search Full time

    Executive AssistantHours: Full-time, 37.5 hours per week, office-basedWe are seeking an experienced Executive Assistant to provide comprehensive administrative support to the Executive teams within the buisness. This role is initially a contract role however, this may lead to a permanent position within the organisation. Responsibilities:- Manage diaries,...

  • Executive Assistant

    2 weeks ago

    Dundee, United Kingdom Search Remote Work Freelance Full time

    Executive AssistantHours: Full-time, 37.5 hours per week, office-basedWe are seeking an experienced Executive Assistant to provide comprehensive administrative support to the Executive teams within the buisness. This role is initially a contract role however, this may lead to a permanent position within the organisation. Responsibilities:- Manage diaries,...

  • Executive Assistant

    2 weeks ago

    Dundee, United Kingdom Search Full time

    Executive AssistantHours: Full-time, 37.5 hours per week, office-basedWe are seeking an experienced Executive Assistant to provide comprehensive administrative support to the Executive teams within the buisness. This role is initially a contract role however, this may lead to a permanent position within the organisation. Responsibilities:Manage diaries,...

  • Executive Assistant

    3 weeks ago

    Dundee, United Kingdom Flexible Childcare Services Scotland Full time

    The Executive Assistant is responsible to the Chief Executive and Board. They will provide executive support for the CEO and Chair, including involvement in business strategies, projects, task planning and management, capturing actions and following up requirements. They will play an important role in our governance, including servicing of Board,...

  • Executive Business Manager

    2 weeks ago

    Dundee, United Kingdom Insights Full time

    Insights is a Learning and Development company which aims to change the world through the power of self-awareness. Across the globe our products help people see themselves and others in a new light, to spark stronger connections in our workspaces and beyond. You'll be based in the East Coast of Scotland as we'd love your presence regularly in the Dundee...

  • Executive Business Manager

    2 weeks ago

    Dundee, United Kingdom Insights Full time

    Insights is a Learning and Development company which aims to change the world through the power of self-awareness. Across the globe our products help people see themselves and others in a new light, to spark stronger connections in our workspaces and beyond. You'll be based in the East Coast of Scotland as we'd love your presence regularly in the Dundee...

  • Non-executive Member

    2 weeks ago

    Dundee, United Kingdom Social Security Scotland Full time

    Overview: **_ Could you be Social Security Scotland’s next Non-Executive Member and influence our strategic direction, promote good governance and enable a social security service which retains dignity, fairness and respect at its core?_** **_ - ** **Social Security Scotland: Appointment of a Non-Executive Member** Social Security Scotland is the...

  • Executive Assistant

    3 months ago

    Dundee, United Kingdom A.S.A Recruitment Ltd Full time

    Investigate operational needs and problems, and opportunities, contributing to the recommendation of improvements - Use recommended portfolio, programme and project control solutions for planning, scheduling and tracking. Set up project files, compile and distribute reports - Assist HR in the recruitment process, ensuring vacancies are listed correctly -...

  • Executive Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Blue Arrow Full time

    Key tasks will include but will not be limited to:Take a proactive approach to the effective scheduling of meetings, including identifying dates, booking venues, organising necessary travel arrangements for attendees, dealing with hospitality, attending meetings and taking accurate minutes. Manage an effective system that anticipates workload, appointments...

  • Account Executive

    1 month ago

    Dundee, United Kingdom Marsh McLennan Companies Full time

    Description: Account Executive We have a fantastic opportunity to join the Marsh Commercial business as an Account Executive in our Dundee office focused on managing and retaining an existing client portfolio in addition to identifying and winning new business. This is the perfect role for an individual with a client facing sales background with...

  • Account Executive

    2 weeks ago

    Dundee, Dundee City, United Kingdom Marsh McLennan Companies Full time

    Description: Account Executive We have a fantastic opportunity to join the Marsh Commercial business as an Account Executive in our Dundee office focused on managing and retaining an existing client portfolio in addition to identifying and winning new business. This is the perfect role for an individual with a client facing sales background with...

  • Account Executive

    2 weeks ago

    Dundee, United Kingdom Currys Full time

    Role overview: Account ExecutiveDundeeCurrys, Dundee (L02382)PermanentFull Time39 Hours per week.£12.55 per hour (London stores will get an additional £0.45 per hour), plus an average bonus per hour of £1.77 At Currys we’re united by one passion: to help everyone enjoy amazing technology. As the UK’s best-known retailer of tech, we’re proud of...

  • Account Executive

    4 weeks ago

    Dundee, United Kingdom Marsh McLennan Companies Full time

    Description: Account Executive We have a fantastic opportunity to join the Marsh Commercial business as an Account Executive in our Dundee office focused on managing and retaining an existing client portfolio in addition to identifying and winning new business. This is the perfect role for an individual with a client facing sales background with...

  • Personal Assistant

    3 weeks ago

    Dundee, United Kingdom Care Inspectorate Full time

    **Role: Personal Assistant**: **Location: Flexible - Any Care Inspectorate office**: **Salary**:£27,696 - £30,357**: **Hours: 35 hours per week**: **Contract: Temporary (to 31 March 2025)**: **About us**: The Care Inspectorate is the national regulator and scrutiny body responsible for providing assurance and protection for people who experience care...

  • Field Sales Executive

    4 weeks ago

    Dundee, United Kingdom Pertemps Glasgow Full time

    Role: Field Sales Executive Location: Dundee Salary: £25,200 (rising to £28,000 after year 1) OTE: £50,000 Working Pattern: Monday-Friday 12pm-8pm, Saturday 10am-6pm (37.5 hours per week) Pertemps are recruiting Field Sales Executives to join their client, a well known independent services provider. This company pride themselves on collaboation,...

  • Personal assistant

    1 month ago

    Dundee, United Kingdom Care Inspectorate Full time

    About the role The Strategy and Improvement Directorate is focused on helping to improve outcomes for people who use care services in Scotland. We are looking to recruit a Personal Assistant, reporting to the Executive Support Officer, to provide high quality, confidential PA support to the Executive Director. The Executive Director leads teams in...