Finance Assistant

2 weeks ago

University of Warwick, United Kingdom University of Warwick Full time

Permanent position, 36.5 hours per week.
We are looking to recruit an Accounts Receivable Clerk within the Accounts Receivable function of the University’s Finance Office.
The Accounts Receivable Clerk play an important role in providing transactional support to the University’s shared service Accounts Receivable functions, including:

- Receiving, identifying and processing all income into the University;
- Ensuring prompt payment of invoices, chase overdue debtor accounts;
- Providing additional support as required.

It is an exciting time to join the team and play a part in helping to support future processes and procedures.
The University Finance Office works with all Departments in the University to ensure that the University maintains its reputation for financial integrity and reliability.
Finance Office staff across the University are networked as a professional community of expertise. You will be supported to continue your professional journey through access to Continuing Professional Development training opportunities, sector networks and regular Finance Office briefings. As a member of staff at Warwick you can enjoy a wide range of competitive benefits.
The University also offers a wide range of learning and development opportunities, and we will work with you to support your career development.
We respect and reward achievement and recognise the importance of a flexible total reward package. Take a look at the benefits that are on offer, including an attractive pension scheme, a generous annual leave entitlement including Christmas closure, family friendly policies, and discounted Warwick Sport membership.

Interview Date: TBC.

**JOB PURPOSE**

To provide transactional support to the University’s shared service Accounts Receivable functions by promptly and accurately processing a range of sales ledger (non-student income) transactions. The post holder will provide this support across the two streams that make up the Accounts Receivable Office - Credit Control and Income Allocation.

**DUTIES & RESPONSIBILITIES**

To support the smooth running of Accounts Receivable (AR) transactional processes, ensuring prompt and accurate processing of a range of financial transactions including:
**1. Credit control**: For the allocated portfolio of customers:

- Manage customer accounts for other activities such as commission deductions or overpayments liaising with other departments and Accounts Payable as appropriate.

**2. Income Allocation**: For the allocated portfolio of accounts:

- Post daily transactions from bank statements and credit card statements into the accounting system, ensuring each account is reconciled and accounted for correctly with additional emphasis on month end.
- Monitor ‘cash in transit’ ‘unidentified transactions’ ‘cash accounts’ and ‘clearing accounts’. Investigate and resolve any discrepancies in a timely manner by liaising with the banks, University departments and third parties to resolve queries and obtain correct sales ledger/general ledger and profit centre coding for transactions.
- Support in the production of period end reconciliations.

**3. Master Data Input**: Create and maintain customer master records on the accounting system ensuring all compliance requirements are met e.g. credit checks and validation of details provided.

**4. Cash office / Cash reception**: An element of ad-hoc cash handling work is shared across the team (issuing and receipting cash to staff & students). The team members must ensure that at all times appropriate cash handling procedures are followed e.g. documentation, authorisations, and checks.

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