Senior Finance Assistant

7 months ago

Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

The Financial Reporting and Strategy team is a small important team within the finance department of South Warwickshire University NHS Foundation Trust.

As a senior finance assistant in the Financial Reporting and Strategy team you will support the Senior Finance Manager and Finance Manager in fulfilling the team’s role for financial reporting of the Trust’s position; financial management of the Trust's annual capital programme; maintaining the Trust's fixed asset register; cash flow reporting; accounting for lease car transactions for the Trust's lease car scheme, assisting in the NHS agreement of balances exercise and providing cross cover to the other two senior finance assistants.

To support the Finance Manager and the Senior Finance Manager in providing the Trust with a quality and continually improving financial service in the following areas:
Capital accounting including the delivery of financial month and year end reporting.

Maintenance of the fixed asset register.

Accounting for lease car transactions.

Cash flow reporting and forecasting.

Financial reporting and charitable funds.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Capital Accounting

Be responsible for the completion of monthly, quarterly and annual reporting for selected capital schemes ensuring accuracy and timeliness of reporting. This will include:
Analysis and review of in month spend data against allocation, explanations of variances from plan/discrepancies and confirming classification of costs.

Conducting regular thorough reviews of reports with non-finance managers to ensure a joint understanding of current and forecast financial position, investigating, analysing and interpreting any issues identified.

Ensuring accruals (including any retention amounts) are made as appropriate based on knowledge and discussion with teams and review of capital creditors and the invoice register.

Completion of forecasts, highlighting any over/underspends and assisting where judgements must be made.

Overall reconciliation of the capital creditors balance sheet code each month.

To provide specialist financial advice and support to selected teams (from Capital Development, IT, EMC and Estates) on a full range of finance issues enabling the financial consequences of decisions to be understood and supporting them in ensuring projects remain with budget (allocation). Liaising and meeting regularly with members of these teams to discuss any financial queries, ensure that any potential financial problems are identified and resolved, or corrective action taken.

Includes the attendance as necessary at Trust-wide Project Team meetings as the finance representative reporting the financial position on projects.

Work closely with non-finance colleagues to review all expenditure (and retention payments) to ensure VAT is recovered where appropriate liaising with VAT advisors as required.

Maintenance of the Fixed Asset Register

Responsible for the monthly update of the fixed asset register, including:
Monthly depreciation/capital charges adjustments.

Correction classification of assets.

Completion of physical verification checks through liaison with relevant teams across the organisation.

Lease Cars

Responsible for monitoring lease car expenditure and maximising recovery from staff. This will include calculating under and over payments and the return/recovery of these amounts from staff and former staff members. Ensuring we identify any issues/sensitivities early minimising the risk of non-recovery for the Trust.

Provide financial advice to employees around lease cars. These queries are often challenging, complex, and contentious and include sensitive financial information about staff members. Work to resolve any pay queries or discrepancies identified.

Responsible for the completion of the control account reconciliations for lease cars and investigating, analysing, and resolving any issues identified.

Responsible for the supervision and review of the apprentice completing the lease car journals monthly. This includes e

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