Finance Assistant

6 months ago

Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

To assist the Trust’s Management manage the financial affairs of the Trust by assisting the Finance Directorate in the provision of accurate, timely and meaningful financial information and advice to a range of individuals from director level down within the Trust and other NHS and non-NHS organisations.

Working within the Finance Team and with ward and departmental
managers, assist in improving the quality of the financial service to wards
and departments within and outside the Trust.

Ensure ward and department managers understand their budgets and the
impact of cost pressures and cost improvements so that they are aware of
any major changes therein; obtain management sign off on all budgets in
line with set timetables.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4 th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, inclusive, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Understand and comply with the Trust’s policies, Standing Financial
Instructions and Standing Orders.

Understand the Trust-wide financial and operational issues; contribute to
the achievement of the Trust’s financial objectives.

Working within the Finance Team and with ward and departmental
managers, assist in improving the quality of the financial service to wards
and departments within and outside the Trust

Write and maintain written procedures for tasks within the department

Determine priorities in workload in order to maximise personal productivity and efficiency; treat all data in an appropriate manner (e.g. preparation, storage, retrieval, dissemination)

On an annual basis and at other times during the year assist in the
preparation of ward and department budgets; make a note ensure all cost
pressures are noted; cost improvements are recorded; check all budgets
for reasonableness and amend as appropriate.

Ensure ward and department managers understand their budgets and the
impact of cost pressures and cost improvements so that they are aware of
any major changes therein; obtain management sign off on all budgets in
line with set timetable

Log all budget changes and ensure that each is supported by evidence of
their validity (e.g. senior manager sign off, skill mix requests, etc); ensure
all movements in and out of Trust reserves are authorised by the Associate
Director of Finance; store all documents in an appropriate manner and
respond to management and audit queries as they arise

Process budget and actual transactions accurately in line with departmental timescales at month, quarter and year end; escalate to more Senior Management, if any transaction is out of the norm; raise recurrent and adhoc invoice requests and, where recurrent, work with the Income &
Contracts team to put appropriate Service Level Agreements in place.

Carry out regular reconciliations of appropriate accrued and prepaid
expenditure and accrued and deferred income to ensure reports reflect the
most up to date situation.

Assist in the maintenance of the schedule of delegated authority and the
financial report distribution list.

Prepare, in line within the departmental timetable, draft ward and
departmental financial reports and review the anomalies and variances with a view to ensuring the final reports are accurate; where there are anomalies and/or major variances, identify causes (e.g. activity/price changes) and prepare reports to show managers what has happened.

Meet with ward and department managers, on a regular basis, to discuss
areas of concern in the financial reports (eg unexpected trends, significant
variances); respond in reasonable timescales to any request from
managers for further analysis of costs and income.

To work independently, raising any matters of concern with the Deputy
Manager or Senior Manager (Financial Management) as appropriate.

Carry out other recurrent and ad-hoc exercises relating to financial
information and advice to all levels of management within the Trust (e.g.
General Managers, Associate Directors of Operations, Executive
Management and Board members) ensuring that eac

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