Betaden Incubate Administration and Events Lead

2 weeks ago

Worcester, United Kingdom Herefordshire & Worcestershire Chamber of Commerce Full time

**About us**:

- **Employing Organisation**_

The employing organisation for this role is the Herefordshire & Worcestershire Chamber of Commerce (HWCC). HWCC is a member-led, not for profit organisation working to support local business communities and our large network of Members. Finalists in the World Chambers Competition awarded one of the Sunday Times Best Not-for-Profit Organisations to Work for 2018 - 2021, and accredited at Investors in People Platinum level, these are exciting times to join us.

We are proud to look after our employees, as a Working for Carers member we understand the challenges faced by working carers. We also actively support our cadets, reservists and veterans through our HR policies, and we are committed to the Armed Forces Employers Recognition Scheme with a gold accreditation. We also have a team of Wellbeing Champions who dedicate their spare time to raise awareness and to support the workforce’s wellbeing.

**Job introduction**:
We now have an exciting opportunity for someone to join the BetaDen team as Incubate Administration and Events Lead. As the Incubate Administration and Events Lead you would ensure the delivery of BetaDen Incubate training events and programme administration.

BetaDen Incubate is a new Business Incubator programme for very early-stage technology companies. This post will be based out of Worcester with occasional travel to the Malvern Hills Science Park. The BetaDen Incubate Delivery Lead will liaise with programme participants, programme mentors and the BetaDen HQ team to ensure the smooth running of the programme. The Incubate Lead will ensure all programme paperwork is captured, stored and shared appropriately.

**POST**:BetaDen Incubate Administration and Events Lead

**REPORTING TO**:BetaDen External Affairs Director

**GRADE**:£28,000 (pro rata)

**LOCATION**: Worcester

**DURATION**:Fixed Term Contract until 31st March 2025

**WORKING HOURS**: 28 hours per week.

**Main responsibilities**:
1. To update the BetaDen Portal with details of events and booking time slots for each Programme Mentor to enable online bookings

2. To manage arrangements with Incubate Programme Mentors over their workshop and 1:1 sessions, ensuring rooms are booked as necessary

3. To ensure that accurate attendance records are maintained and liaise with the BetaDen Programme Manager over contract payments

5. To liaise with the Incubate participants over their attendance and to capture feedback after each session

6. To ensure there is an individual record of attendance for each programme participant, and to calculate the value of the support provided

7. To plan and deliver networking events catering to a wide audience, working closely with the BetaDen HQ marketing and communications team

8. To liaise with the BetaDen Incubate project team both at BetaDen HQ and at The Kiln CoWorking CIC

This is a part-time role **28 hours per week **of which **Wednesday and Thursday MUST be working days. **Wednesdays and Thursdays must be worked on-site in The Kiln CoWorking space incentralWorcester.

**There is no flexibility to take Wednesdays/ Thursdays off when there are scheduled workshop or 1:1 sessions planned.**

Some networking events will be lunchtime events, others will be early evening - we expect there to be a roughly 50:50 split. We anticipate delivering around 10 events over the course of the programme.

1. Excellent administrative skills and proficient in the use of MS Office

2. Ability to manage a range of different tasks with developed time management skills and experience of working to deadlines

3. Experience of arranging events

4. Experience of engaging with a wide range of people

5. Proactive, self-starter

6. Ability to communicate confidently, both verbally and in writing

7. Good people skills - there are a lot of stakeholders involved in this programme

**Mobility**:
1. Car owner with full driving licence but post holder will be required to work from a central Worcester location (The Kiln CoWorking Space) with occasional travel to the Malvern Hills Science Park

**Benefits**:
We offer an excellent benefits package which includes: 29 days annual leave (increases with service) plus Bank Holidays, and access to Westfield Health. We also provide a range of work-life balance policies, pension scheme and are an equal opportunities employer. Our employees also have access to extensive training opportunities, onsite parking and annual team building events.

Herefordshire & Worcestershire Chamber of Commerce is an equal opportunities employer.

**A full job description for this position is available on our website**:
Application deadline: 6th May 2024

Interviews are expected to take place on: 13th May 2024

**Job Type**: Part-time

Pay: £28,000.00 per year

Expected hours: 28 per week

**Benefits**:

- Bereavement leave
- Company pension
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Health & wellbeing programme
- Paid volunteer time

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