Office Administrator and Team Secretary

4 months ago

Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

Provide and deliver a high standard of administrative service to all levels of the Infection Prevention and Management Team using a varied range of work procedures.Deal with incoming and outgoing correspondence and telephone enquiries, ensuring messages are passed to the appropriate person for action.Transcribe letters and reports, and other correspondence as directed. Arrange appointments, meetings and maintain electronic schedule for Director, Lead Nurses and team staff.Arrange meetings, prepare and circulate agendas and papers for various meetings, and take accurate notes that reflect the key points discussed in the meeting. These meetings may be electronic using MS teams or ZoomMaintain the office filing systems both electronic and hard copiesMaintain office supplies and order using the oracle systemAssist with the management of booking staff onto their essential training, appraisalSchedule and duty rota on the health roster system and update the workforce records.Set up and maintain evidence files for regulatory and monitoring purposesInvolved in patient contact tracing and assisting the clinical team to inform relevant care agencies.Support the maintenance of databases and surveillance data including data entry and data processing. Work with administrative colleagues to provide administration support in the office between 08.00 17.00hrs.

Deputising for administrative colleagues roles as needed with appropriate training and support

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