Facilities Services Coordinator

4 weeks ago


Bristol, United Kingdom Staff-Point Recruitment Full time

**Facilities Services Coordinator required - Permanent contract**

£28,000 p/a - Paid weekly.

Full time 40hrs a week

**Key Responsibilities**:

- Maintain contract staff tracker, updating with information on starters, leavers, sickness, holiday, assets held and any other relevant information.
- Provide contract management team with summarised information on a monthly basis or as required.
- Maintain a weekly schedule of contract management movements and ensure timely circulation to team.
- Assist the business by the raising of purchase orders as required.
- Provide relief cover for Reception/Hospitality as and when required
- Provide administration of company systems and processes for the sites
- Provide support and to deputise in the Senior Facilities Administrator’s absence
- Any other duties as required by line management.

***

**General**:

- Ensure all activities are carried out in accordance with the company Integrated Solutions Financial Procedures and the Quality Management System.
- Ensure effective liaison and communication with other company Integrated Solutions services teams.
- Provide input into the monthly Client report and Client Meetings as required.
- Ordering supplies to ensure the necessary stocks of spare parts are maintained at all times
- Provide office and administration support as necessary
- To ensure compliance with the Integrated Solutions Management System to ISO9001 and maintain the Accounts office accounting systems in accordance with this system
- Conform to internal reporting procedures for timesheets, expenses and other processes as required (holiday & sickness)

**Qualifications**:

- GCSE Level education preferable
- Sound IT skills
- Proficiency in accounting and general administration

**Experience**:

- Relevant experience in a similar environment, preferably in FM and with financial aspects to role
- Proven track record of achievement, preferably gained in a blue chip service organisation

**Skills**:

- Good communication and interpersonal skills
- A good team player
- Technology literate

***

**Attributes**:

- Positive ‘can do’ attitude.
- Able to exercise a good deal of tact and diplomacy.
- Calm and professional approach.
- A high level of flexibility and a positive attitude to change.



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