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Business Admin Support Officer X4

2 months ago

Newcastle upon Tyne, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Business Admin Support Officer x4 - Youth Justice Service**
**Reference no: Newcastle 6121314332927**
**Pay rate: £11.18 per hour PAYE**
**Role Length: This opening assignment is for 3 months**
**Hybrid role**
**Minute taking skills and experience are essential for this role** This role is to provide a range of service specific business and administrative support services to make sure Directorate needs are met in line with the Cabinet’s vision, priorities and values. An element of reception cover will also be required. Key responsibilities:

- Deal with enquiries, including technical queries about the service in line with procedures and protocols.
- Collate and prepare management information as needed.
- Work with nominated officers responsible for maintenance, repairs and security of designated buildings, giving administrative support as needed.
- Give confidential administrative and secretarial support including arranging and servicing meetings, preparing agendas and taking minutes as needed.
- Give interactive WP support to the allocated service using digital, audio or copy typing.
- Contribute to skills transfer activities by the demonstration of duties to support business continuity and to continually improve the service.
- Develop and maintain positive joint working relationships with relevant internal and external stakeholders.
- Give a professional and courteous reception service as needed.
- Account for, reconcile and make sure of the security of petty cash, stock and cash equivalents in line with our Financial Regulations.

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:
**Experience & Knowledge**:

- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.

**Skills**:

- Good verbal and written communication skills.
- Good organisation and time management skills.
- Ability to prioritise work to meet deadlines.
- Ability to work as part of a team and on own initiative.
- Excellent Customer Service Skills, with the ability to resolve complex enquiries.
- Experience of dealing with sensitive and confidential information.
- Understand the need to identify and embed new business processes.
- Ability to support meetings including production of minutes and/or action points.
- Strong IT skills using Microsoft packages or equivalent (e.g. G Suite).

**_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job Ref: Newcastle 6121314332927**

**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.