Senior Admin Officer

2 weeks ago


Cheltenham, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 251245**Salary**:

- £23,637 - £29,046**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS COUNTY OFFICES CHELTENHAM, GL50 3EWAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
Management Support
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

Health, Safety & Fire
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

Effectively Manage and Develop staff
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

Use communication effectively
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

Enhance your own performance
- Manage own resources and take responsibility for own professional development

Use information to take critical decisions- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports a


  • Admin Assistant

    4 days ago


    Cheltenham, United Kingdom I2I Recruitment Full time

    Location: Cheltenham Date Posted: January 20, 2023 **Admin Assistant** **Part time - 25 hours** **Cheltenham** **£10.50 - £12.50 per hour** **Temporary - ongoing** My amazing client, based in Cheltenham is looking for an admin assistant to join their busy team. The Role: - Logging of important data - Helping with filing and distribution of mail -...


  • Cheltenham, United Kingdom JUICE RECRUITMENT Full time

    Juice Recruitment are delighted to be supporting a fantastic organisation, with their search for a Senior administration assistant on an ongoing temporary basis for our client based in Central Cheltenham The role will be to provide all administrative support to the Managing Director. - Update new and existing contacts on the database, both individually and...

  • Clerical Officer

    6 days ago


    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    A vacancy has arisen for a 12month Fixed Term Receptionist/Clerical Officer (37.5hrs) to cover Maternity Leave. You will join our extremely busy yet friendly, patient focused Reception and Admin team. This role focuses on supporting the Oncology/Linc outpatient Reception team (Working within 8am - 6pm shift pattern) as well as supporting the Clinic Prep and...


  • Cheltenham, United Kingdom RE Recruitment Full time

    **RE Recruitment**are looking for a Recruitment resourcer & Admin to join our team in Cheltenham. Both a good level of IT knowledge, particularly with MS Excel and a flexible approach to your working week is essential. Working hours 8.30am-5.30pm Monday to Friday. **Own transport and knowledge of Romanian language is necessary.** **Your duties will...


  • Cheltenham, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 289095**Salary**: - £41,000**Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Business area**: - MOD - Strategic Command - Cyber Force**Type of role**: - Communications / Marketing**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: -...


  • Cheltenham, United Kingdom INFUSED SOLUTIONS LIMITED Full time

    Senior Infrastructure Security OfficerMy client is currently searching for a Senior Infrastructure Security Officer To provide first level hardware and software support for all staff IT enquiries, escalating as appropriate and providing end-user guidance where required.Assist with administration of network virtual infrastructures, network security, data...

  • Compliance Officer

    4 weeks ago


    Cheltenham, United Kingdom I2I Recruitment Full time

    My client is a well-established and busy company based in the heart of Cheltenham. They are situated in modern, spacious offices and have fantastic amenities within walking distance. You will be joining a friendly, fun, and supportive team within a business that always looks to develop and progress their staff. **Responsibilities**: - Ensuring all Right to...

  • Admin Assistant

    6 days ago


    Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    The Jobholder is part of a small team responsible for providing all administration and reception elements to the Breast Screening Service and Breast Imaging Department whilst maintaining the highest standards and meeting fluctuations in demand whilst achieving waiting time targets. Dimensions of role: To enter a variety of information using the NBSS/ CRIS/...


  • Cheltenham, United Kingdom Wavelength Recruitment Full time

    Hybrid Working Gernuine career opportunities Excellent Benefits package Global buiness Introduction Opportunity for an ambitious Assistant Management Accountant to join our Finance team. This is an important role providing day-to-day expense and tax accounting support to the senior management accountant to ensure the achievement of individual, team...


  • Cheltenham, United Kingdom Epic Bars & Clubs Full time

    Executive Office Assistant Job Summary: Key Responsibilities: 1. Office Administration: - Maintain office services by organising office operations and procedures. - Maintain and update company records and databases. 2. Manage relationships with suppliers and service providers. 3. Energy Supplier Management: - Act as the primary point of contact for...

  • Senior Town Planner

    36 minutes ago


    Cheltenham, United Kingdom Penguin Recruitment Full time

    Senior Town Planner Cheltenham HR 11527 Salary: Negotiable depending on skills and experience Our client, a respected design consultancy with land and commercial specialisms is urgently looking to appoint a Senior Town Planner to work out of their Cheltenham based office. The successful Senior Town Planner will be working as part of an experienced team,...


  • Cheltenham, United Kingdom TSR Legal Recruitment Full time

    **Senior Family Solicitor / Director** **Bristol (Hybrid)** A highly regarded multi service law firm with offices in Cheltenham are currently looking to appoint a Senior Solicitor / Director to work within the expanding Family department due to continued growth across the firm. On offer is the opportunity to join a highly successful law firm with a...


  • Cheltenham, United Kingdom First Base Employment Ltd. Full time

    **Press and Communications Officer** *** **Location: Toddington, Gloucestershire** **Hours: Fulltime, permanent** **Salary: £24,000 - £26,000 per annum** Our client is looking for a Press and Communications Officer to join their established, dynamic, and fast-paced marketing team! This is an exciting opportunity where you will play an important role in...

  • Office Manager

    2 weeks ago


    Cheltenham, United Kingdom Noriker Power Ltd Full time

    OfficeManagerLocation Cheltenham(Central). You must be able to reliably commuteto our Cheltenhamoffices for this role. Who areweNoriker Power specialise inagile power systems vital for gridstability and flexible energysolutions. Our focus on innovation andsustainability has made us akey player in the industry. With over300MW of advanced battery andhybrid...


  • Cheltenham, United Kingdom Careers In Group Full time

    **Are you a qualified, or nearly qualified ACA/ACCA**accountant looking for a new challenge?We are recruiting on behalf of a dynamic, Top 20 accountancy practice for an **Audit Associate/Senior Associate** to join the firm’s Corporate Audit Team at its Cheltenham office. There are two positions available, Audit Associate and Senior Audit Associate and...

  • Tax Senior

    2 days ago


    Cheltenham, United Kingdom Public Practice Recruitment Ltd Full time

    Are you a people person? Do you enjoy being a hands-on member of a team? Does the idea of career progression excite you? If you're a talented Tax Senior ready for a new professional venture, or an experienced Semi Senior looking to take a step towards CTA qualification or progress further in your career, we may have the role for you! We're currently...

  • Senior Associate

    7 days ago


    Cheltenham, United Kingdom Charles Russell Speechlys Full time

    Location Cheltenham Category Contract type Permanent - Full Time Salary Competitive Working hours Full Time **Senior Associate - Family**: We have a fantastic opportunity for an experienced Family Senior Associate to join our tier one ranked team in our Cheltenham office. The role requires someone with experience of high value and complex...


  • Cheltenham, United Kingdom RE Recruitment Full time

    An exciting opportunity for a senior administrator has become available within Gloucester but the companies office will be moving to the heart of Cheltenham in the new year so a full UK driving licence is essential. Are you looking for a varied role? Areyou looking to work for a family orientated organisation? If so this role is perfect for you! Working...


  • Cheltenham, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    **Full details are in the Job Description**: Personnel Responsibilities Completing leaver/variation forms Update HealthRoster Produce sickness reports Liaise with and support section heads with sickness reviews Ensuring new starters receive starter packs/badges Liaising with Personnel/Salaries and Wages. Organise and collate forms and help with maternity...

  • Security Officer

    1 week ago


    Cheltenham, Gloucestershire, United Kingdom Infused Solutions Limited Full time

    Senior Infrastructure Security Officer Senior Infrastructure Security Officer My client is currently searching for a Senior Infrastructure Security Officer To provide first level hardware and software support for all staff IT enquiries, escalating as appropriate and providing end-user guidance where required. Assist with administration of network...