Executive Office Assistant
2 months ago
Executive Office Assistant
Job Summary:
Key Responsibilities:
1. Office Administration:
- Maintain office services by organising office operations and procedures.
- Maintain and update company records and databases.
2. Manage relationships with suppliers and service providers.
3. Energy Supplier Management:
- Act as the primary point of contact for energy suppliers.
- Negotiate energy contracts, monitor energy consumption, and optimise energy efficiency.
- Track energy expenses and ensure accurate billing.
- Stay informed about energy industry trends and regulations.
4. Event Coordination:
- Plan and organise company meetings, events, and conferences.
- Arrange travel accommodations for employees, if required.
5. Administrative Support:
- Assist various teams with administrative tasks as needed.
- Prepare and distribute documents and reports.
- Handle sensitive information with confidentiality.
- Prepare profit and loss accounts.
- Manage invoicing and payments.
6. Team Collaboration:
- Communicate effectively with employees and management.
7. CEO/Managing Director Support:
- Provide administrative support to the CEO and Managing Director.
- Prepare reports, presentations, and documents for senior management.
**Experience**:
- Proven experience as an office manager, PA or in a similar role.
- Proficient in Microsoft Office and XL.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Knowledge of basic accounting and budgeting principles.
**Benefits**:
- Competitive salary and bonus potential.
- Friendly and inclusive work environment.
Join our team and play a crucial role in the success of our rapidly growing organisation with our head office operation based in Cheltenham.
**Salary**: £30,000.00-£35,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Company pension
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
- Yearly bonus
Ability to commute/relocate:
- Cheltenham, GL50 3DT: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Reference ID: assistantheadoffice
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