Publishing Rights Assistant

3 months ago

London, United Kingdom Creative Artists Agency (CAA) Full time

THE AGENCY

Creative Artists Agency (CAA) is the world’s leading full-service entertainment, media, and sports agency. We represent many of the most successful professionals working in publishing, television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.

OVERVIEW

CAA, which acquired ICM Partners in 2022, has expanded its operation in London, bringing the agency’s publishing business in-house. A fast-paced and growing department selling rights to the CAA list across all languages, territories, and formats to establish and develop literary careers worldwide; we work with internationally acclaimed and bestselling authors across fiction and non-fiction.

We are looking for a new detail-oriented and efficient Publishing Assistant to join our team, primarily to support two of our Agents. This Assistant will work on a client list comprised of UK- and internationally based authors, including names like Margaret Atwood, Eliza Clark, Oliver Bullough and Caleb Femi as well as many other bestselling and prize-winning writers of fiction, non-fiction, children’s and YA books.

Responsibilities to include, but are not limited to:
Administration- Processing post, author copies and book orders- Tracking invoices and payments- Drafting and track contracts throughout entire process of a deal in conjunction with the Agent and Contracts Manager- Sending material to authors for approval- Reading and comment on authors’ new material and submissions, and manage incoming submissions- Providing administrative support to the Agents, including diary management, booking travel, scheduling meetings, expenses, interviews etc- Helping to collate guides for book fairs and handle all administration around the fairs including scheduling, creating guides and organising passes- Handling post, author copies and book orders

Systems management- Logging all Agent’s deals on the relevant databases within a timely manner- Keeping relevant databases updated

Communications-
- Handling enquires about rights sales, publicity and finance- Liaising with the Agents on submission lists and prepare marketing materials, and day-to-day author business- Requesting, creating and sending publication roundups when necessary- Responding to clients, industry colleagues and internal departments in a timely manner- Preparing newsletters, and write website and marketing copy- Supporting with the creation of submission letters to publishers and creating publication round-ups- Working closely with colleagues in the Translation and Book-to-Screen departments

QUALIFICATIONS/REQUIREMENTS- Relevant experience in a similar role within an agency, publishing house or within the industry (desirable)- A passion for books and reading, with a keen interest to develop a career in the publishing industry- Ability to identify trends within the publishing industry and associated industries e.g. media such as podcasts, film, TV, and visual arts- Excellent written and verbal communication skills- Excellent attention to detail- Impeccable organisational skills with the ability to multi-task- Ability to effectively prioritise and work to deadlines- Ability to remain composed under pressure within a fast-paced environment- Ability to work off own initiative- Strong problem-solving and entrepreneurial skills- Client focused and service orientated with strong interpersonal skills- Experience building successful relationships with clients and internal and external colleagues- A team player that contributes fully to the team effort and plays an integral part in the smooth running of the team- Proficient in Microsoft Office suite, including Microsoft Word, PowerPoint, and Excel

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