She Training Administrator

5 days ago

Hillsborough, United Kingdom Graham Construction Full time

**About The Role**:
**SHE Training Administrator**

**Permanent opportunity**

**Division: Central**

**Location: Hillsborough, NI (hybrid working)**

As the GRAHAM business continues to grow and develop, we are looking for an enthusiastic SHE Training Administrator to assist the service within the Learning and Development Team.

Reporting to the SHE Training Manager, this position will be key in providing an administrative support service to the team.

The SHE Training Administrator will be responsible for the day-to-day administrative duties within data management and training support.

**The SHE Training Administrator shall**:

- Assist in the administration of New Starts, Refresher, PDP & Daily Training requests.
- Liaise with external training providers to coordinate the booking of SHE training events
- Ensure data management systems are maintained by updating training and system information.
- Arrange room bookings and hospitality for training events
- Assist with the collation of attendance records
- Monitor outstanding certificates and invoices
- Scan and file invoices & certificates onto the data system
- Manage the administration of the training events billing activity
- Assist in the collation of training feedback.
- Manage the grant recovery process
- Undertake any other duties which may be required by SHE Training Team Leader/L&D Management
- This job description is intended to give the post holder an appreciation of the role envisaged for the SHE Training Administrator and the range of duties to be undertaken. _It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals._

**_ Technical Competencies_**
- Essential_
- _ _3 years Administrative experience_
- _ _Excellent communication skills, written and verbal_
- _ _Ability to deliver against agreed targets and objectives_
- _ _Ability to work under pressure_
- _ _Ability to work independently and as part of a team_
- _ _Experience to deal with external training providers_
- _ _Demonstrate competence in Excel and Word_
- _ _Attention to detail_
- _ _Good interpersonal skills_
- _ _Demonstrate ability as a creative problem solver_
- _ _Experience in working in a fast-paced environment_
- _

**_Desirable_**
- _ _Health and Safety administrative experience_
- _ _Previous experience of the Construction industry_
- _ _Experience of public sector grant claim processes_
- _ _Demonstrate competence in SharePoint_
- _

**_Behavioural Competencies_**

**_Essential_**
- Effective Communication skills: Able to adapt communication to audience and create effective written documents and reports. Able to develop, maintain and manage relationships with a variety of stakeholders._
- _
- Problem Solving: Looks objectively at every side of an idea or situation to ensure that all outcomes are thoroughly assessed before deciding on an appropriate course of action._
- _
- Planning and Prioritising: Plans and prioritises around departmental/team objectives. Able to spot opportunities and problems in the medium and long term and develop new approaches. Has a strong attention to detail with consistently accurate results._
- _
- Adaptability: Able to manage change and remain flexible to individual situations. Changes the overall plan, goal or project to fit the situation._
- Our commitment_
- GRAHAM aims to be an employer of choice for people from different backgrounds and to promote respect for the individual and equality of opportunity. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey. The diversity of our people, their skills and abilities is the strength that helps us achieve our best._
- _
- _

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