Finance & Clubs Support Administrator

2 weeks ago

Glasgow, United Kingdom Glasgow University Students' Representative Council Full time

Job Description and Person Specification

Finance & Clubs Support Administrator

Location: McIntyre Building, University Avenue, Glasgow G12 8QQ

**Salary**: FTE 35hrs: £25,138(pt. 16) - £29,605(pt.22) pro-rata Dependent on skills and experience

Hours: 21 hours per week / Hybrid Working

Pension GUSRC will make a pension contribution of 8% to the National Employment Savings Trust (NEST). Employee contribution 4%

Probationary Period: 6 Months

**Purpose of post**

To contribute to the effectiveness of the GUSRC through the effective administration of our day-to-day financial transactions.

To assist informed and effective decision-making through the provision of advice and accurate financial reporting.

To work closely with the Deputy Manager & Senior Finance an Clubs Administrator & Second Finance ensuring all financial aspects of the organisation are in order.
Key DutiesFinance
- Raise purchase orders and send for approval prior to purchase.
- Preparation of nominal payment runs, ensuring all necessary documentation is complete.
- Maintain the sales ledger, raise client invoices and deal with any ongoing disputes.
- Run weekly supplier payments schedule and sent out supplier remittances.
- Reconciling and administering petty cash pay-outs
- Prepare monthly contractor payments for the Deputy Chief Executive
- Processing bank transactions and the reconciliation of the monthly bank statement
- Assist in preparation of month end checks, and meeting deadlines to ensure management accounts are produced by deadlines.
- Work with Deputy Chief Executive on preparing departmental monthly budget reports to Department Heads

Clubs Finance Support & Training
- Participate in delivery of training to Clubs and Society office bearers on financial management.
- Contribute to development of additional Clubs and Society support initiatives.
- Run daily reports from MSL and add Clubs sales to the Clubs Sage account system.
- Run fortnightly sales report for societies and prepare their income and expenditure reports.
- Take meetings with Societies on setting up of holding accounts within our management system.
- Attending any meetings relevant to club’s finance as requested by the Deputy Chief Executive

Administration & Miscellaneous
- Provide general administration support to staff and student officers as required.
- Assist the Deputy Chief Executive with preparation and delivery of training on financial procedures to staff and student officers.
- Participation in induction and orientation of student officers and new staff members
- Comply with all organisational policies and procedures.
- Develop relevant skills and knowledge through participation in professional development opportunities.
- Work in a manner that reflects the values of the organisation as outlined in the Constitution and Strategic Plan.
- Able to work occasional evenings or weekends.
- Perform such other duties as may, from time to time, be required by the Permanent Secretary/ Deputy Manager

**Accountability**

Directly responsible to the Deputy Manager

**Additional Notes**

This job description is a broad guide to the role. It may change from time to time as our organisation continues to change and evolve. It does not form part of your Contract of Employment.

**Attributes**

**Essential**

**Desirable**

Knowledge, Skills and Experience
- Ability to interpret and analyse financial data to help prepare management accounts
- Computer literate, preferably with a strong working knowledge of Microsoft Office, in particular Outlook, Word and Excel
- Good communication skills with the ability to build and maintain effective working relationships
- Experience of Sales & Purchase processes
- One years’ experience of working in a similar

role
- Some Experience of working in charities and of the Statement of Recommended Practice (SORP).
- Some experience of SAGE 50
- Some experience of VAT reporting.

**Qualifications**:

- The ability to demonstrate appropriate skills and knowledge
- Relevant accounting qualification.

Motivation and Outlook
- Approachable, Personable
- Motivated, Confident and Flexible
- Team Player

**Job Type**: Part-time
Part-time hours: 21 per week

**Salary**: £25,138.00-£29,608.00 per year

**Benefits**:

- Bereavement leave
- Company pension
- Flexitime

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Glasgow, G12 8QQ: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Finance administrator: 1 year (required)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Work Location: Hybrid remote in Glasgow, G12 8QQ

Application deadline: 11/09/2023
Reference ID: SRC-Finance& Clubs Support

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