Personal Assistant

3 weeks ago

Hove, United Kingdom Legal & General Investment Management Full time

Reference
- VN-26009Role Type
- PermanentLocation
- Hove or LondonSalary
- Competitive, plus bonus and benefitsClosing Date
- 4 July 2023Your role at a glance
- To provide a proactive and professional PA service to a Director and other leadership team members as required within Group Finance, working autonomously and independently with excellent attention to detail and a pro-active approach in supporting all aspects of their day-to-day activities.What you'll be doing
- Proactive inbox management, including delegating matters to the appropriate person, highlighting where necessary and responding on their behalf as appropriate.
- Complete proactive management of diaries, including all logistics and travel to ensure time is optimised when spent in various locations. For hybrid meetings, ensuring the successful operation of technology.
- Organise events/away days/conferences as required, including attending, and managing logistics on the day if required.
- Complete management of the onboarding process for the team
- Preparing, proof reading/editing and circulating papers prior to meetings. Attending meetings where needed, minuting and noting actions for the team. Tracking action items assigned to the Directors.
- Managing all aspects of travel, expenses, and invoice processing. Keeping accurate and confidential records including holidays, absence, gifts & hospitality, complying with regulations.
- Work collaboratively with other EAs/PAs ensuring there is always seamless support in place and providing cover during absence and periods of high workload and cascade relevant information to team PAs in that division.
- Continually promote and ensure compliance with the Groups Equality and diversity and treating customers fairly policy and procedures.

What we're looking for
- Experience working within a Personal Assistant role.
- Advanced knowledge of systems including Outlook, Teams, SharePoint, Word, PowerPoint, Excel, and other relevant software packages that support the full range of administrative activities.
- Broader knowledge/awareness of wider L&G business and key contacts in other divisions.
- Have a broader knowledge of the market, the industry, and of the company structure.
- The ability to prioritise a busy workload and to be flexible in a continuously changing environment. Understanding of business strategy and objectives, governance processes and inter-relationships between different areas of the organisation.
- Constantly seeking resolution and continuously suggest ways of improving existing processes and procedures.
- Capable of working alone and unguided, dealing with any situation that arises and confident in making decisions on their behalf where appropriate.
- Always demonstrate accuracy when sending out reports, papers, and correspondence on behalf of the Director
- Excellent interpersonal/communication skills at all levels and the ability to create a strong internal and external network.
- Capable of using a variety of technology (including for hybrid meetings). Ability and willingness to learn and train others on new tech/systems and sharing knowledge and expertise where necessary.

**Benefits**:

- When you commit to Legal & General, we’ll commit to you too. That means we’ll recognise and reward your hard work, your performance and your contribution.If you join us, you’ll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. We’re also proud to offer competitive family leave.

You’ll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of - both for our own products and at a range of high street stores and online offerings.

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