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Office Administrator

4 months ago

Leicester, United Kingdom Sait Abrasives Full time

Are you looking for an opportunity to work as part of an open and friendly team of people who pride themselves in delivering excellent service within a global company? If so, this job could be for you

SAIT Abrasives (UK) Ltd (manufacturers of products used to grind, cut and finish materials) is seeking an Office Administrator who will join their close-knit team to carry out a wide variety of administrative tasks to assist management.

Working part-time on agreed flexible hours (20-25 hours) and based in a well-equipped and comfortable office at Meridian Business Park (close to M1 junction 21/Fosse Park) the position would suit someone who aspires to work within a globally successful company and also achieve a great work-life balance. They will possess excellent organisational, communication and IT skills and have at least 1 year's administration experience.

**About Us**

SAIT is a forward-thinking Italian manufacturing company which is part of a global group of 8 subsidiaries worldwide, with a collective turnover of over €200 million. A family business, 2023 marked our 70th anniversary, and our 60th operating in the UK. Since 2018, the UK team has been transforming its strategy to focus on gaining bigger business through nurturing dedicated distribution partners. We’ve come a long way, but there are a lot more exciting developments to come. As such, we seek people with ideas who want to collaborate to create something new and fulfilling - will you join us on our journey of building success together?

**An overview of your Role as Office Administrator**
- Meet and greet visitors attending the premises.
- Answer phone calls and direct enquiries as required and assist with resolutions for general enquiries into the business.
- Support and assist the Managing Director and General Manager as and when necessary in daily activities.
- Monitor and review annual contracts with our suppliers. Research and negotiate new contracts with new suppliers.
- Compile periodic statistics and sales figures for management.
- Provide support for all departments as and when required.
- Organise company meetings and events.
- Coordinate travel, accommodation and meeting arrangements.
- Purchase all authorised items required for the business.
- Maintain sufficient supplies for the office and kitchen.
- Organise maintenance repairs as required and liaise with contractors to ensure work is completed.
- Co-ordinate and organise catering for internal on-site meetings such as Area Sales Manager Meetings.
- Follow-up with managers to ensure actions from management meetings are carried out on time.
- Carry out a range of Health and Safety related administrative tasks such as briefing visitors and new employees on procedures.
- Liaise with HR to ensure employee files and attendance records are up to date.
- Update employee records holidays and sickness absence logs.
- Liaise with managers to obtain employee holiday approval.
- Update and verify employee time management information.
- Co-ordinate with employees and managers regarding flexi-bank work.
- Manage the administration for company vehicles including sourcing new vehicles, monitoring mileage, resolving issues and answering questions.
- Assist with marketing administration such as distributing promotional material.

**As Office Administrator you will possess the following attributes, qualifications and skills**:

- Excellent administrative skills
- Good organisational skills
- Excellent written and verbal communication skills
- Excellent attention to detail
- Good IT ability including use of Word, Excel and Outlook
- Ability to maintain confidentiality.

**Package and Benefits**:
1. Circa £24,000pa pro-rata (depending on experience)

2. 20-25 hours. Hours/days worked are flexible, ideally Monday to Friday (core business hours are Monday to Thursday 8.15am - 4.30pm, Friday 8.15am - 3.15pm)

3. Pro-rata 28 days holiday (including bank holidays), incrementally rising to pro-rata 38 days after 15 years’ employment

4. Discretionary Company Performance-Based Bonus

5. Spacious offices

6. Free on-site parking

7. Generous Company pension scheme

8. On-site training

9. Company events

10. Life insurance

**Job Types**: Part-time, Permanent

**Salary**: £24,000.00 per year

Expected hours: 20 - 25 per week

**Benefits**:

- Additional leave
- Company events
- Company pension
- Employee discount
- Flexitime
- Free parking
- Life insurance
- On-site parking
- Sick pay

Schedule:

- Day shift
- Holidays
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme

**Experience**:

- administration: 1 year (required)

Work Location: In person

Application deadline: 15/03/2024