Band 4 Odl Administrator

6 months ago

London, United Kingdom Barnet and Chase Farm Hospitals Full time

Our trust has around 10,000 staff serving 1.6 million patients. It comprises Barnet Hospital, Chase Farm Hospital, the Royal Free Hospital and more than 30 services in the community. This larger scale organisation provides an unprecedented opportunity for us to continue our pioneering work, particularly in finding ways to deliver even better care to our patients.

Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers’ money, being safe and meeting our external duties, and building a strong organisation.

Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.

**Detailed job description and main responsibilities**:
**1. SERVICE DELIVERY**:

- Coordination of ODL pathways, programmes and project management of celebration events as directed
- Plan and administer activities including the booking of venues, providers/speakers, preparation of registers, and production of learning packs within agreed timeframes
- Communication and liaison with participants, line managers and Providers /speakers
- Marketing of ODL activities including upkeep of updating intranet pages and social media
- Updating Royal Free Leader toolkit 2.0 and other ODL resources as directed
- Collate, analyse, evaluate leadership development offers’ data
- Follow the standard operating procedures (SOPS) to ensure quality of delivery of service. Participate in the review and updates of the SOPS
- Work with the ODL team to develop project plans as required using the agreed format
- Be responsible for monitoring the project plans and ensuring activities are completed in a timely manner

**2. RESPONSIBILITY FOR FINANCIAL AND PHYSICAL RESOURCES**:

- Use trust finance procurement systems to order and receipts goods and suppliers. Process recording spend on spreadsheets and dealing with queries to obtain a satisfactory outcome
- Manage technical equipment stock

**3. RESPONSIBILITY FOR INFORMATION RESOURCES**:

- Create classes ESR Learner Histories and update OLM as directed
- Maintain other trust-wide and departmental databases as directed
- Undertake Moodle LMS administration as required

**4. PROFESSIONAL AND PERSONAL DEVELOPMENT**:

- Actively participate in own appraisal, agreeing learning and development needs linked to team, Directorate and Trust objectives.
- Critically reflect on own performance through interventions such as supervision.
- Attend relevant statutory and mandatory training to ensure competent and safe practice.
- Attend training agreed by line manager to ensure continuous professional development.
- Undertake other duties as may reasonably be requested

**Person specification**:
**Royal Free World Class Values**:
**Essential criteria**:

- Demonstrable ability to meet the Trust Values

**Education & professional Qualifications**:
**Essential criteria**:

- Educated to Degree level standard or equivalent level of knowledge (E)

**Desirable criteria**:

- Training administration, business administration L3 Or customer service qualification L3
- Learning and Development L3 / Business administration L3

**Experience**:
**Essential criteria**:

- Experience of providing administrative support
- Experience of working in a customer focused service
- Experience of working as part of a team
- Experience of supporting projects/Events

**Desirable criteria**:

- Experience of working in a Learning and Development environment
- Experience of using IT packages including Microsoft excel, word, teams, projects
- Experience of interpreting and taking minutes at meetings including preparation of agenda and papers
- **Covid-19 Vaccination**
- Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
- We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.- ** AT* - Apprenticeship Training**. Where AT* is entered next to the job title indicates that this vacancy is for an apprenticeship role.
- If you are an **EU/EEA citizen** who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK.
- The Trust uses **electronic new starter forms** on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
- **The Trust will request a DBS** (CRB) if post involves regulated activities. The Trust is compliant with the Disclosure and Barring Service Codes of practice and the Rehabilitation of offenders act.

Applications are welcome from people wishing to job sh

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