Executive Secretary
4 days ago
An Executive Secretary opportunity to join the Company of Cutlers in Hallamshire, based at the Cutlers' Hall in Sheffield city centre. This is a fabulous opportunity to join a prestigious and influential company that has shaped Sheffield’s history for almost400 years and will continue to shape our region’s future. It is our privilege to act exclusively for the Company of Cutlers to recruit for this position.
The Executive Secretary provides one-to-one support to the Chief Executive/Clerk but also extends to the Board Management Team, the Freemen and the Friends of Cutlers’ Company, as well as civic dignitaries both in the region and elsewhere.
Hours are Monday to Friday 8am - 5:30 pm (40 hours within these hours) but you will be provided with a mobile and laptop so there is some flexibility with this. It is usual that this individual would attend the highly prestigious Cutlers’ Feast, ForfeitFeast, Installation and Awards Ceremonies and will be compensated with time off in lieu. Working from office is normally required, but some home working can be negotiated and enabled on a case-by-case basis.
**Duties and responsibilities**
- All routine office management including managing mail, electronic communications, telephone calls and information management.
- Assist Accountant/Business Manager with contract and financial management matters.
- Monitoring telephone and internet provision as well as electricity and gas contracts.
- Coordinating workload and Master Cutler’s activities with the Admin Assistant.
- Maintaining and updating databases as well as processing invoices and donations.
- Administration, planning and execution of Company Events including the Cutlers’ Feast, Forfeit Feast, Installation, Members’ Functions, Educational Awards and Freemen’s events. This includes invoicing and collecting payments as appropriate.
- Managing the Company Diary ensuring timely updates and distribution.
- Supporting the Company’s Education Scheme through the Chief Executive. This takes the form of assisting with the preparation and administration of the annual awards ceremony for Better Learners, Better Workers graduates.
- Assisting the Chief Executive in preparing for meetings and charitable distributions.Keeping records of requests and donations.
- Preparing board packs and taking minutes at meetings
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