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Facilities and Business Administrator

4 months ago

Ipswich, United Kingdom TLP Recruitment Full time

Facilities and Business Administrator, Ipswich

Excellent salary and benefits package including 25 days annual leave and company bonus.

I am pleased to be supporting my client, a global, award-winning logistics company in their search for experienced **Facilities and Business Administrator**to join their Central Services team on a full time, permanent basis - you will become part of a busy team who take pride in delivering an exceptional service across company departments witha focus on H&S, Compliance and Business Administration.

**Role Outline;**
- **H&S**:

- Administer Workplace Inspections across all sites; weekly, monthly, and annually; for:

- Plant (Machinery, Equipment, and Vehicles) checks, servicing, and repairs,
- Premises (the workplace and the working environment) servicing repairs, e.g., building services malfunctions.
- People (working methods and behaviour) e.g. DSE, and suitable compliance with working area is maintained,
- Procedures (Safe Systems of Work, Method Statements, Risk Assessments).
- (However, the following areas will remain with HRCM - Permits to Work & Fire_
- Risk Assessments),_
- Perform Weekly Fire Port Alarm System Check and Monthly Emergency Lighting Checks. Ensure other sites are also conducting these.
- Ensure First Aid Boxes in offices, vehicles and ADR Kits are full/complete.
- Prepare system for Annual Audit with HR&C Manager.
- Arranging mandatory external audits and site maintenance/services.
- Maintain Site Management Maintenance Schedule and ensure that all Certificates are received and logged accordingly.
- Maintain Asset Register.
- Organise H&S mandatory Training for; vehicle, equipment, and Online Compliance training.
- Provide eyecare vouchers.
- Keep H&S Notice Boards up to date with relevant information.
- Deliver H&S inductions.
- Undertake the following H&S roles; First Aid, Fire Warden, and Mental Health First Aider for the workplace.
- Arrange PPE and employee uniforms.
- Support HR & Compliance Manager as necessary, and wider members of the business who have H&S responsibilities.
- **Business Administration**:

- Collection and distribution of post. Order any postal administration.
- Organise monthly stationary order, and caretaking of general facilities e.g., Coffee /Water machines, Cleaning Contractors, and Company Car Cleaning.
- Work with Internal and External Maintenance Teams. o Manage Pool Cars and fleet administration.

Provide general administration support as and when required to HR&C Manager, and the Directors, in the form of arranging travel, accommodation, expenses, Company events, and presentations.

**Experience / Skills required**:

- Experience within H&S - **essential**(Applicants with one or more of the following qualifications will have a distinct advantage; **IOSH, NEBOSH, or NVQ Business Administration Level 3**.
- MS Office IT and numeracy skills.
- Interpersonal skills to form effective working relationships with people at all levels.
- Well-developed organisational and planning skills.
- A natural interest in H&S law.
- Have integrity and be approachable.
- Be curious and a willingness to challenge organisational culture where necessary.
- Teamworking skills and the ability to collaborate well with others.
- The ability to compile and interpret statistical data and communicate it in a professional and understandable manner.
- Influencing and negotiating skills to implement H&S policies
- The ability to work well under pressure & prioritise your workload
- You may be required to support on HR projects, and therefore you will be expected to also have a confidential manner.

Please note the hours for this position are 09:00-17:30, Monday to Friday (1 hour lunch break)

TLP Recruitment has been placing Supply Chain, Logistics, Engineering and Manufacturing professionals for over 20 years. For more information on TLP, or to view our current portfolio of vacancies, please visit our website. Please note that it is our policyto add the details of all applicants to our database.