Facilities Coordinator

3 days ago

Glasgow, United Kingdom BDO Full time

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions businesses need to navigate today’s changing world.

Our clients are Britain’s economic engine - ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy - and the owners and management teams that lead them.

We’ll broaden your horizons

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment - and plenty of variety to keep you on your toes. Want to play your part in our international operation?

We’ll help you succeed

Our clients trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with clients and building long-lasting relationships.

You’ll be someone who can work pro-actively, managing your own tasks, but you’ll also be confident collaborating with others, communicating regularly with senior managers, Directors, and BDO’s Partners to enable us to serve our clients effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to our clients.

As Facilities Coordinator, your role will be to assist with the provision of an efficient, effective and professional facilities and administrative support service to the Glasgow office.

The role will support the Operations Manager in the smooth running of the office (general maintenance, working environment and Health & Safety) to maintain a safe, clean and tidy work environment.

The role is part of the business support team whose service levels underpin the firm’s commitment to the delivery of exceptional client service.

**Responsibilities**:

- Health & Safety including DSE assessments, office inductions for new staff, manual handling and fire safety.
- Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
- Working with the Operations Manager and the Senior Facilities Manager to address internal space requirements and to organise/assist with an upcoming office refurbishment.
- On-site co-ordination of internal moves within the office and ongoing team changes and the maintenance of floor plans.
- Maintenance of kitchen areas ensuring dishwashers are emptied and filled as required to keep the kitchen areas clean and tidy, coffee machines are clean and fully operational and stocks of catering supplies (including vending machines) are maintained.
- Monitoring stock levels of stationary and consumables used by employees and placing orders with suppliers.
- Ordering & programming of access passes for staff and ensuring all signing in processes are adhered to.
- Working with the Operations Manager by reporting all defective office equipment to the respective person and arrange for repairs to be carried out and replacement equipment ordered.
- Supporting the Operations Manager as and when required regarding vendor management for soft and hard FM services.
- General housekeeping to help maintain a clean and safe working environment.
- Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
- Upkeep and review of Manuals, Handbooks, Guidance notes etc.
- Cover receptionist role & responsibilities when required.
- Control, ordering and distribution of stationery.
- To copy, scan and print documents for staff on an ad-hoc basis. Undertaking first line fix of printers including clearing jams, installing consumables and identifying driver issues.
- Ensure all printers are stocked and checked at the beginning of every working day to ensure all are working. Reporting any faults reported (that cannot be rectified on site) within 1 hour.
- On-site liaison for IT Department handling routine equipment replacing and troubleshooting and general queries, for example, setting phones up.
- Providing excellent customer service to all internal staff and external visitors
- Other tasks and duties as required

**Requirements**:

- Knowledge of Facilities Management processes preferable.
- Previous experience of working within a high profile corporate environment.
- Previous experience in Health & Safety or willingness to undertake training.
- Presents a professional appearance and attitude at all times, as will be required to meet and greet clients.
- Discreet when handling confidential information.
- Is confident with communication. Recognises that different people require different approaches and adjusts style appropriately.
- Ability to communica

  • Facilities Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Possobilities Full time

    We are looking for an experienced Facilities Coordinator to join our Possobilities team. In this role, you will be responsible for maintaining the centre's facilities, including the building, grounds, and equipment.You will work independently, but also collaborate with colleagues to ensure the smooth operation of the centre. The ideal candidate will have a...

  • Facilities Management Coordinator

    2 days ago

    Glasgow, United Kingdom Mitie Full time

    Mitie was founded in 1987, Mitie is the UK’s leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, there’s no limit...

  • Facilities Coordinator

    3 weeks ago

    Glasgow, United Kingdom Invictus Group Full time

    Facilities Coordinator - Glasgow - £25,000 Per AnnumLocation: GlasgowHours of Work: Mon - Fri 8am - 5pmBasic Salary: £25,000A World Leading Service Provider who operate on an International scale is seeking an experienced Facilities Coordinator based in the Glasgow area on a full time basis working at a large corporate office site. The successful candidate...

  • Facilities Coordinator

    7 months ago

    Glasgow, United Kingdom CBRE Full time

    **Facilities Coordinator** CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in Glasgow! **The Role** - Represent CBRE as the key point of contact for all relevant stakeholders associated with Moves, Adds and...

  • Maintenance and Facilities Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom First People Solutions Full time

    Job Description: Maintenance and Facilities CoordinatorAbout the Role:We are looking for a skilled Maintenance and Facilities Coordinator to join our team at First People Solutions. In this role, you will be responsible for overseeing the maintenance and repair of mechanical and electrical services across various sites.Main Responsibilities:Coordinate the...

  • Service Coordinator

    4 days ago

    Glasgow, United Kingdom One Call Facilities Management Ltd Full time

    Looking for a talented and experienced Service Coordinator to join our Facilities Management team! As the Service Coordinator, you will be responsible for managing and coordinating the day-to-day operations of our facility management services. You will work closely with our clients to ensure that their needs are met, and that all service requests are...

  • Facilities Coordinator Specialist

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom CV-Library Full time

    Job SummaryThe Facilities Coordinator will be responsible for delivering all FM Operations service level agreements and scope of work. This includes coordinating with various teams such as FM Operations, WPS, and Engineering Service to deliver service excellence in line with contractual obligations.To achieve this, the ideal candidate should possess strong...

  • Facilities Operations Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom CBW Staffing Solutions Full time

    We are seeking a Facilities Operations Coordinator to join our team at CBW Staffing Solutions. As a Facilities Operations Coordinator, you will play a key role in supporting the engineering team by organising and prioritising their workload.In this role, you will work closely with engineers and maintenance staff to ensure that all tasks are completed on time...

  • Facilities Coordinator

    7 months ago

    Glasgow, United Kingdom Utopian Professional Recruitment Full time

    We are delighted to be working in partnership with a long standing client located in Glasgow who are looking to recruit a Facilities Coordinator to join them on a full time, permanent basis. If you offer experience working within facilities, a strong administrator or an office manager who is looking for their next new opportunity which provides you with...

  • Facilities Coordinator

    4 weeks ago

    Glasgow, United Kingdom Trespass Full time

    Job Description Facilities Co-ordinator Role Profile Reports to: Retail Support Manager Location: Glasgow, office based Salary: Dependent on experience Hours: 42.5 hours per week (8.30am to 5.30pm) Role Overview With a service oriented mind-set and the customer's best interest at heart, as Facilities Coordinator you will be responsible for supporting our...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Glasgow, United Kingdom CBW Staffing Solutions Full time

    Helpdesk Coordinators  - Facilities Company - Renfrew- Salary Circa £23,800 (35 hour week)  CBW are delighted to be working with a specialist engineering company based in Renfrewshire in the recruitment of helpdesk coordinators  This is a National company with strong contracts and due to a National win of a new contract they have several openings for...

  • Dealership Facilities Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Arnold Clark. Careers Full time

    We are seeking a detail-oriented Dealership Facilities Coordinator to join our team at Arnold Clark. Careers in Glasgow South Street.**Compensation:** £28,000 - £32,000 per annum (dependent on experience).In this rewarding role, you will be responsible for maintaining the overall appearance and functionality of our dealership, ensuring that our facilities...

  • Facilities Coordinator

    4 weeks ago

    Glasgow, United Kingdom Trespass Full time

    Job DescriptionFacilities Co-ordinator Role ProfileReports to: Retail Support ManagerLocation: Glasgow, office basedSalary: Dependent on experienceHours: 42.5 hours per week (8.30am to 5.30pm)Role Overview With a service oriented mind-set and the customer’s best interest at heart, as Facilities Coordinator you will be responsible for supporting our retail...

  • Facilities and HR Coordinator

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom EVH Full time

    Govanhill Housing Association is seeking a highly organised and skilled Facilities and HR Coordinator to join their team in Glasgow. As a key member of our Corporate Team, you will assist with various administrative tasks, including facilities management, HR, complaints, and Health & Safety.The ideal candidate will have previous experience working in a...

  • Facilities Coordinator

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom Abm Full time

    Job Description:We are seeking a skilled Facilities Coordinator to join our team at ABM in Glasgow, UK. The successful candidate will be responsible for ensuring the smooth operation of our facilities and supporting the day-to-day administrative functions.About the Role:Provide administrative support to multiple teams within the organizationCoordinate and...

  • Facilities Operations Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Trespass Full time

    Job TitleBuilding and Facilities ManagerAbout the RoleWe are seeking a skilled Facilities Operations Coordinator to support our retail stores across the UK, Europe, and Canada. This is an exciting opportunity for someone who enjoys using their initiative to run projects and identify opportunities.Key ResponsibilitiesOptimizing product flow by checking...

  • Site Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom ARCA Resourcing Ltd Full time

    About the Role:We are seeking an experienced Site Coordinator - Facilities Management to join our team at ARCA Resourcing Ltd. The successful candidate will be responsible for managing the day-to-day operations of our two engineering sites.This role requires a high level of organisation, attention to detail, and excellent communication skills. Experience in...

  • Facilities Management Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom First People Solutions Full time

    Job Advert: Facilities Supervisor (M&E Biased)We are seeking an experienced Facilities Supervisor with a strong Mechanical & Electrical (M&E) background to join our team at First People Solutions. As a key member of our facilities management team, you will be responsible for overseeing M&E services and ensuring the effective delivery of planned and reactive...

  • Facilities Coordinator

    1 month ago

    Glasgow, United Kingdom Trespass Full time

    Facilities Co-ordinator Role Profile Reports to: Retail Support Manager Location: Glasgow, office based Salary: Dependent on experience Hours: 42.5 hours per week (8.30am to 5.30pm) Role Overview With a service oriented mind-set and the customer's best interest at heart, as Facilities Coordinator you will be responsible for supporting our retail stores...

  • Facilities Coordinator

    7 days ago

    Glasgow, United Kingdom Search Consultancy Full time

    **DO YOU LIKE WORKING MONDAY TO FRIDAY AND HAVING YOUR WEEKENDS FREE?** **ARE YOU EXPERIENCED IN COORDINATOR WORK?** If so then please keep reading as this job could be for you! Search Consultancy Glasgow are currently recruiting for a facilities co coordinator to work with one of our clients within the Glasgow Area. please note you must already have...