HR & Office Administrator

7 months ago

Reading, United Kingdom UTP Merchant Services Ltd Full time

**Position**:HR & Office Administrator

**Reporting To**: Head of HR

**Status**:Permanent

**Salary**:£25,000 per annum plus benefits

**Hours**:Full Time (basic hours are 9.00 a.m. to 17.30 p.m)

**Based**:Reading

**The Company**:
With a customer base of over 20,000 customers, approximately £3 billion is processed across UTP’s estate of credit card machines each year with many hundreds of new customers being added on a monthly basis.

**The Role**:
Reporting into the Head of HR, the HR & Office Administrator will be responsible in ensuring that the day to day office management tasks are completed in a timely and efficient manner as well as supporting HR administration.

**Duties and Responsibilities include**:

- Responsible for the organisation and distribution of mail to the relevant departments;
- Franking mail and keeping within post collection deadlines;
- Organising and arranging courier collections;
- Meet and greet clients / visitors and manage the signing in process upon their arrival;
- Provide refreshments for clients and visitor meetings;
- Manage levels of office supplies and replenish when required;
- Be the main point of contact for the company’s facilities suppliers e.g. cleaning company;
- Assist with new starter administration and induction processes;
- Co-ordinate H&S compliance for all offices within the UTP Group;
- Assist with the administration of the company’s benefit scheme;
- Assist with diary management for our CEO.

Will be able to evidence
- Professional, clear and confident communication skills on the telephone;
- Excellent verbal, written and communication skills, including the ability to write letters and other correspondence;
- Excellent organisation skills;
- High energy with the ability to multi-task and prioritise as appropriate;
- Attention to detail and the ability to always produce accurate work which is clear and complete;
- Excellent IT skills using Microsoft Office (Word, Excel and Outlook) together with the confidence to effectively maintain and use other in-house databases as required;
- A proven track record in an office administrative role;
- Living within a reasonable commute of Reading.

At UTP we recognise that our employees are our greatest asset and we like to reward your hard work with benefits that we think you will love

Our aim is to continually support you in work, but out of work too

Here is a glimpse at what’s on offer:

- Your birthday off (paid).
- Regular staff social events.
- Annual awards ceremony.
- Breakfast on a Friday.
- Company pension.
- Health and wellbeing programme.
- Referral programme.
- Free eye test and payment contribution towards glasses at Specsavers.
- Access to PERKBOX and monthly credit added to your account.
- Dress down Friday.

We take pride in our employees being a team of diverse and inclusive individuals. Every employee is considered equal to opportunities and progression. We strive to create an environment where everyone feels valued and respected.

Pay: £25,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- Referral programme

Schedule:

- Monday to Friday

Work Location: In person

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