Office Administrative Assistant

3 weeks ago


Birmingham, United Kingdom James Mayor Home Full time

We are an established and successful, steadily growing, bespoke fitted furniture company based in Birmingham. Our success is built upon developing a close working relationship with our clients, understanding their needs and responding with drawings of our proposed furniture designs.

**Overall**

To assist in enabling the smooth and efficient running of the office, we wish to recruit a self starter with an excellent telephone manner who can represent our friendly but professional business when speaking with clients.

Specifically, the role involves the following: 5 hrs/day 25 hrs a week, flexible hours within 8am to 330pm, 28 days holiday, parking on site, small, friendly team

**Client Liaison**

To answer the phone as needed and put on the answer machine at the end of each day and change message accordingly throughout the year.

**Financial Administration**

Filing relevant paperwork to be passed to head office/dealing with expenses to be passed to head office

Quoting for specific sectors of the business using an automated system

Producing invoices as required to our existing system

Controlling purchase orders/delivery notes

Preparing monthly summaries of invoicing and payments in hand and outstanding to allow forecasting

**Maintain Office Records**:
To oversee staff time sheets are collected and sent to head office

To ensure that vehicles are booked in for maintenance as required

To ensure accounts are created and sensitive information is stored correctly when purchasing

**Other Responsibilities**

Ordering for the production manager from a list of suppliers when required

Using initiative to locate suppliers as needed on occasion

Updating health safety policies

Booking out courier services to deliver products on a weekly basis

Arranging travel, meetings and appointments

Specifying and ordering stationery and office equipment

Organising office maintenance and repair as directed by management

Completing payroll paperwork and collating and checking timesheets

Reviewing and updating the company's health and safety policy, and arranging checks

**Specific Skills Required**:

- Reliable
- Excellent communication and interpersonal skills
- Good at problem-solving/analytical
- Confident organisational skills
- Show initiative
- Good at multi-tasking and prioritising
- Methodical and organised with high level of accuracy
- Confident with Microsoft office and Excel in particular

We are a small, friendly team and this is an integral role within the business to help us achieve the full potential on offer. If you think you have the skills and enthusiasm to make a valuable contribution, there has never been a more exciting time to join our business.

**Job Types**: Part-time, Permanent

Pay: £12.50 per hour

**Benefits**:

- Company pension

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Birmingham, B8 1DX: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (preferred)

Expected start date: 23/01/2023


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